Job Information
Idaho Division of Human Resources Design Construction Office Manager in Lewiston, Idaho
Design Construction Office Manager
Posting Begin Date: 2024/09/17
Posting End Date: 2024/10/01
Category: Transportation
Sub Category: Management
Work Type: Full Time
Location: Lewiston, ID, United States
Minimum Salary: 24.27
Maximum Salary: 27.30
Pay Rate Type: Hourly
Description
State of Idaho
Idaho Transportation Department
NOTICE: Applications will be accepted through 4:59 PM MST on the posting end date.
STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.
Are you ready to work for a dynamic, award winning state agency that is dedicated to the transportation needs of the people of Idaho? This Design Construction Office Manager may be your opportunity to put your contract management skills and experience to work for the Idaho Transportation Department (ITD).
The Idaho Department of Transportation office in Lewiston is looking a Design Construction Office Manager to work in our Design/Construction section. This position will be working cross collaboratively with departments across the organization to maintain Contracts as well as Grants within Federal Highway Association compliance standards. These employees will be the gatekeeper/coordinator for contractors, consultants, and local entities as it relates to payment and compliance.
Example of Duties
Federal Highway Association Contract Compliance Contact
Maintain Construction Project Files and Correspondence (set-up and maintenance, retention, paper and digital)
Prepare Partial or Final Payment request packages to enable Accounting to process payments to Contractors / Consultant and Local Entities
Understanding the contract, the activity and the program requirements and the accounting requirements to get the payment through the system
Assist with consultant agreement closure
Financial Support for Design Construction Project Manager
Project Operating Budget
Reconciliations • Project Financial
Review insurance certificates and ensure no lapse in coverage
Compliance Assurance
Certified Payroll Review
Subcontract Compliance Review
Civil Rights/B2GNOW
Provides technical assistance and liaison between Projects Teams and Office of Civil Rights
DBE Commercially Useful Function Review
Determine DBE Compliance
Assist with event coordination/food purchasing
Minimum Qualifications
Some knowledge of:
Grant or contract administration
Bookkeeping
Experience:
Interpreting, applying and explaining laws and regulations
Interpreting narrative or demographic or statistical reports to ensure compliance with laws, regulations or requirements
Collecting, organizing and evaluating data and writing a narrative report of findings.
Desired Qualifications:
Experience in the following;
- Auditing Financial Documents
Accounts Payable & Accounts Receivable
Financial Reconciliation & Reporting
Experience in any of the following systems;
- AASHTOWare
AMS
ProjectWise
SharePoint
MobileInspector
TAMS
Advantage
Federal Aid Contract Compliance
To learn more about the department, please visit the ITD website (https://itd.idaho.gov/) . Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: [email protected] or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] . (If you have a contact for applicant accommodations at your agency, please replace the contact information).
Preference may be given to veterans who qualify under state and federal laws and regulations.