Experience Inc. Jobs

SECRETARY PURPOSE: Provides clerical support in all capacities to the office assigned QUALIFICATIONS: Education: High School Diploma or Equivalent, and a Certificate, Diploma, or Degree preferably in Secretarial/Clerical or Computers Experience: Minimum of 1 year clerical experience, with computer software experience Skills, Abilities, and Knowledge: a. Typing and computer skills b. Ability to perform multiple tasks simultaneously c. Effective and efficient use of multi-line telephone d. Excellent accuracy and organizational skills e. Ability to communicate and work with public and other internal staff f. Ability to exercise discretion and maintain confidentiality g. Machine operation could include calculator, computer, photocopier, telephone, typewriter, fax, and laminator REPORTS TO: Supervisor of the programs corresponding to secretary's job duties SUPERVISES: None JOB REQUIREMENTS and ESSENTIAL JOB DUTIES to be performed with or without reasonable accommodations: Mental Concentration: Considerable concentration intermittently Interruptions: Occur constantly Physical Efforts: Light physical effort in a predominately sitting position Special Demands: Potential eye strain Special Requirements: Current Act 33, Act 34, FBI/DPW and NSOR clearance documentation at hire. Valid PA driver's license, verification of car insurance coverage, as well as reliable transportation (validated yearly minimum) Duties may include any or all of the following: This list is intended to be representative. 01. Input/retrieve data utilizing computer network system or other software (i.e. Word/Excel/Access/PowerPoint) 02. Type reports, letters, memos, correspondence, resumes, etc. accurately using the typewriter or computer 03. Administer assessments 04. Conduct program orientations 05. Create, update and maintain paper and electronic files 06. Telephone work: Including answering incoming calls, taking accurate messages, contacting individuals for information or to schedule appointments 07. Collect initial intake information 08. Coordinate services with Case Manager and Instructor 09. Attend assessment trainings and periodic refresher trainings 10. Maintain general understanding of the organization's programs and services in order to direct questions to the most appropriate staff member 11. Greet visitors/clients courteously 12. Prepare and distribute reports, flyers, brochures, business cards 13. Complete forms, time cards, and other paperwork as required 14. Open/distribute incoming mail and post outgoing mail Revised 06/2024 SECRETARY PAGE 2 OF 2 15. Attend meetings, take notes and then prepare minutes and distribute 16. Records all cash or incoming funds 17. Assist in special projects or assignments as directed CORPORATE EXPECTATIONS: Every employee of the Private Industry Council of Westmoreland/Fayette, Inc. is an ambassador that influences the public's impression of our organization. As such, every employee is expected to demonstrate the following attributes: Commitment, Enthusiasm, Flexibility, Positive Attitude, Proactive Approach, and Teamwork. These qualities are important to both individual and corporate success. PAY GRADE: C HOURLY WAGE: $15.40 HOURS PER WEEK: 37½ EMPLOYMENT CLASSIFICATION: Non-Exempt