Sunrun Auto Fleet Administrator in Lehi, Utah
This position is responsible for providing field support for the evaluatio n and day to day administration of Sunrun’s Vehicle Flee t .
Day to Day Administration
Prioritize field/office support requests and complete in a timely manner
Administer several fleet related programs that included maintenance, fuel, registration and telematics with many detailed procedures
Update department databases, spreadsheets, and calendars
Track DOT compliance and provide reporting and compliance metrics to company leadership
Analyze costs of repairs, negotiate rates, and remain fiscally responsible
Analyze department key performance indicators, develop action plans and lead projects to improve efficiencies in fleet operations
Maintain the vehicle fleet and equipment at its highest level by facilitating and directing preventative maintenance, repairs, and recalls while maintaining productive internal relationships
Analyze reporting to identify opportunities for efficient deployment of vehicle assets
Reconciliation of authorized drivers
Fleet Violation Administr ation
I nvestigate fleet violations including: moving violations, fix-it tickets, parking tickets and toll violations
Lead fleet violation ticket processing and payment within 3 rd party partnership and communicate to employees and managers for at-fault vehi cle tickets for employee required payments. (Speeding Cameras, red light camera violations, parking tickets, etc.)
Audit fuel transactions, fuel cards and pin numbers as needed
Work to recover fuel fraud funds within vendor website (WEX)
Add, delete a nd audit fuel pin numbers on vendor website (WEX) for new and terminated employees as needed.
Administrate and audit Sunrun’s sales Stipend fuel program.
Weekly and biweekly removals and assignments for Stipend program.
Ensure stipend eligible employees ut ilize stipend fuel cards for their personal vehicles as per policy.
Audit stipend fuel usage against existing vehicle fleet to eliminate double fuel expensing.
Fleet Accident & Policy Management
Maintain an accurate and up to date fleet accident log
Field, log and respond to fleet inquiries from insurers, brokers, reinsurers, claim administrators, regulatory authorities and internal stakeholders
Gather and ensure receipt of fleet documentation from all internal business units
Reconcile insurance polic y information on carrier/broker invoices and support the process of determining, collecting and paying all insurance premiums and escrow invoices and coordinate processing with corporate accounting
Maintain a national fleet policy containing summary inform ation on state requirements
Issue incident notifications to insurers and follow claims management procedures to ensure timely disclosure
Work with third party administrators on claims reporting, service level agreements, loss reporting and assist with crea ting appropriate reporting dashboards
Assist with keeping insurance and claims procedures up to date
Federal/State Motor Carrier Permit Program (Assist)
Research federal and state motor carrier requirements
Work with Branch Managers to ensure box trucks are compliant
Maintain yearly motor carrier permit
HS diploma or GED required
Associates degree in business administration or related degree preferred
Customer service experience preferred
Experience working with 3 rd party Fleet Management Services (ARI, Element/GE F l eet, Donlen , PHH etc.) is plus
Excellent oral and written communication
Attention to detail
Aptitude and ability to dissect and validate data and problem solve
Ability to work independently and in groups
Establish and maintain schedules and meet deadlines
Working knowledge of Microsoft Office essential
Sunrun is proud to be an equal opportunity employer that does not tolerate discrimination or harassment of any kind. Our commitment to Diversity, Inclusion & Belonging drives our ability to build diverse teams and develop inclusive work environments. At Sunrun, we believe that empowering people and valuing their differences will help us create a planet run by the sun for everyone.
We are committed to equal employment opportunity without consideration of race, color, religion, ethnicity, citizenship, political activity or affiliation, marital status, age, national origin, ancestry, disability, veteran status, sexual orientation, gender identity, gender expression, sex or gender, or any other basis protected by law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. If you have a disability or special need that requires accommodation, please let us know.