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ELECTION PROGRAM SUPERVISOR

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ELECTION PROGRAM SUPERVISOR

Salary

$27.29 - $42.28 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

25985

Department

Elections

Division

Voting

Opening Date

07/02/2024

Closing Date

7/16/2024 5:01 PM Pacific

Max Number of Applicants

250

• Description

• Benefits

• Questions

ABOUT THE POSITION

The Clark County Election Department is seeking qualified candidates to apply for the Election Program Supervisor position. Recruits and liaisons with citizen early voting committee members; schedules early voting committee meetings. Manages early voting promotional campaign and budget. Seeks out and speaks in public forums to promote early voting program and recruit early voting workers. Identifies, coordinates, and contracts early voting sites; ensures all necessary communication and logistical support required for early voting sites and equipment is coordinated and in place. Coordinates required security arrangements for each site. Coordinates with election department support and technical personnel to ensure sufficient voting machines are programmed and available to meet anticipated voter demand; coordinates with other County departments to ensure availability of required support. The candidate will report to the Registrar of Voters. This position requires mandatory overtime during various periods in the election cycle. The overtime can include weekends and may be with little to no notice.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months at either level or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to Associate's Degree in Business, Communications, or a closely related field, and two (2) years of full-time experience which has included experience in one of the following: 1) business organization, employee/program management and public speaking; or 2) coordinating and presenting formal training programs, participating in employee recruitment programs, employee management, public contact and public/motivational speaking; or 3) technical or specialized election operations experience, including lead or supervisory experience. Equivalent combination of education and experience may be considered. Previous Election department experience is desirable.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.

Working Conditions Work overtime or off-shift work on a seasonal basis

Licensing and Certification: Must possess a valid Nevada Class C Driver's License at time of appointment.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

For All Program Areas:

Plans, organizes, assigns, supervises, reviews and evaluates the work of permanent and temporary election staff involved in one or more major election operation programs. Recommends selection of staff; trains and supervises assigned staff in work procedures; administers discipline as required. Provides input into budget and goal setting processes; maintains budgetary records related to assigned program(s). Develops, recommends and implements improved operation procedures, forms and work processes. Contributes to the overall quality of the department's services by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. Compiles operational and statistical data and information; evaluates such data and recommends operational decisions based upon the information; maintains various records and prepares special and periodic reports. Prepares correspondence and answers inquiries, provides information and resolves complaints regarding election operations and logistics that requires the use of judgment and the explanation of laws, policies, rules and procedures. Drives a personal, rental or County motor vehicle.

Additional Duties by Program Area:

Early Voting - Recruits and liaisons with citizen early voting committee members; schedules early voting committee meetings. Manages early voting promotional campaign and budget. Seeks out and speaks in public forums to promote early voting program and recruit early voting workers. Identifies, coordinates and contracts early voting sites; ensures all necessary communication and logistical support required for early voting sites and equipment is coordinated and in place. Coordinates required security arrangements for each site. Coordinates with election department support and technical personnel to ensure sufficient voting machines are programmed and available to meet anticipated voter demand; coordinates with other County departments to ensure availability of required support.

Training and Recruitment - Develops and implements a yearly recruiting and training plan; develops curriculum; responsible for quality control of instructor and election day workforce. Develops and oversees evaluation program that ensures election workers have been adequately trained and capable of performing the duties required on election day. Ensures aggressive ongoing recruitment program by working with media and seeking out and speaking in public forums to recruit Election Day workers. Coordinates with other County departments to ensure workers are paid. Writes, updates, or edits training publications; oversees development and production of visual presentations. Develops training schedule and ensures training sites and rooms are reserved and coordinated; ensures voting machines and other logistical support required for training are coordinated and in place. Schedules instructors and students for appropriate classes and tracks student attendance. Routinely instructs classes.

Assistant to Sr. Election Operations Supervisor – Assists the Sr. Election Operations Supervisor in planning, organizing, assigning, supervising, reviewing and evaluating the work of a large staff, including, 11 election operations clerks and approximately 20 support staff, performing multiple election operations. Assists in providing for cross training of staff, assuring the most appropriate and effective utilization of staff resources at all times. Oversees the processing, data entry, and filing of all voter registration applications for the County. Supervises the field registrar program including recruitment and training. Assists in overseeing the processing of petitions. Assists in the development of election calendars; monitors details to ensure that deadlines are met. Assists the Sr. Election Operations Supervisor in overseeing the requests, assembly, mailing, receipt and tracking of mail ballots. Assists Sr. Election Operations Supervisor in overseeing candidate filing, and maintains all receipts and expenditure reports.

Mail Ballots and Candidate Filing – Supervises the processing, data entry, and filing of mail ballot requests. Supervises mail ballot activity such as the preparation of ballots, the assembly, mailing and tracking of mail ballots, and auditing reports. Supervises the mail ballot counting board. Reviews and processes candidate petitions and campaign reports. Provides organizational and administrative support for the Sr. Election Operations Supervisor. Oversees daily operations of the mail ballot staff and support staff. Assists in overseeing mail ballot tabulation on election night. Monitors details to ensure that deadlines are met. Compiles operational and statistical data and information for felon re-integration program; evaluates such data, maintains confidential records, prepares statistical reports and takes required action in reinstating felons onto the voter rolls.

Warehouse Logistics, Maintenance, and Election Support – Assists the Warehouse Election Operations Supervisor in overseeing all aspects of warehouse operations including: voting machine preparation for election day and early voting, maintenance of voting equipment, all logistics involved in preparing for an election (polling place supplies, coordinating equipment and supply delivery, meeting Americans with Disabilities Act (ADA) standards at polling places, signage preparation, warehouse building maintenance). Schedules and develops calendars for election processes and ensures deadlines are met.

PHYSICAL DEMANDS

Mobility to work in a typical office setting, use standard office equipment and to drive a motor vehicle; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

• Flexible Schedules including 4/10 options

• More Money in Your Pocket

• 100% Employer Paid Defined Benefit Retirement

• No Social Security Deduction

• No State Income Taxes

• Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

• Medical (https://www.clarkcountynv.gov/government/departments/risk_management/employee_and_retiree_health_benefits.php#outer-2778) - Employer pays 90% of premium

• Pharmacy Benefits (30, 90-day retail or mail order fills)

• 24/7 Telephone Advice Nurse - no employee cost

• Teledoc, Doctoroo, and Dispatch Health

• Retiree insurance – eligible after 5 years of service

• Dental

• Vision

• Life Insurance – Employer Paid

• AD&D – Employer Paid

• Long Term Disability – Employer Paid

• Generous Leave Accruals that include:

• 13 Paid Holidays including a Floating Birthday Holiday

• Paid Vacation Leave

• Paid Sick Leave

• Holiday Leave

• Other leave options

• Catastrophic Leave

• Parental Leave – Up to 90 days

• Wide Variety of Voluntary Benefits that include

• Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

• Trustmark – Permanent Life Insurance benefits and long-term care.

• Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

• TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

• Morgan Stanley – Deferred Compensation Plan

• Employee Assistance Program

• Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-4 will be used to determine if candidates meet the minimum qualifications and must be completed in its entirety.

Which describes your highest level of education?

• Some High School

• High School Diploma or GED

• Trade School or Technical Degree

• Some College (1-29 semester credits)

• Some College (30-59 semester credits)

• Some College (60-89 semester credits)

• Some College (90-120+ semester credits)

• Associates Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

  02

  Indicate your full-time professional experience working in an Election environment.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  03

  Please list the employer(s) on your application where your experience was obtained in question 2. Type N/A if you have no related experience. See Template Below.

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

04

Do you currently hold a valid driver's license?

• Yes, I currently hold a valid Nevada driver's license.

• Yes, I currently hold a valid driver's license from another state.

• No, I do not currently hold a valid driver's license.

  05

  The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

  I understand that:

  A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

  B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

  C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

  D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

  E) Assessment scores may be used to consider applicants for the selection process;

  F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

• I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

  06

  Indicate your full-time professional experience in project management (planning, coordinating, and managing projects from start to finish).

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  07

  Indicate your full-time professional experience in an environment where attention to detail was critical to the success of the organization.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  08

  Please list the employer(s) on your application where your experience was obtained in question 6-7. Type N/A if you have no related experience. See Template Below.

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

09

Indicate your full-time professional experience in marketing or promotion.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  10

  Indicate your full-time professional experience working in a fast-paced customer service environment.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  11

  Indicate your full-time professional experience creating and giving presentations.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  12

  Please list the employer(s) on your application where your experience was obtained in question 9-11. Type N/A if you have no related experience. See Template Below.

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

13

Indicate from the list below the software applications you are proficient in using (select all that apply).

• No Experience

• Adobe Creative Cloud

• Airtable

• CorelDRAW Graphics Suite

• E-Pulse

• KRONOS

• Microsoft Visio

• NV Validator

• TotalVote

  14

  Indicate your proficiency level with Microsoft Excel.

• No Experience

• Basic (navigate excel, input & enter data, sort and print preparation)

• Intermediate (create spreadsheets, input data, create formulas, report formatting)

• Advanced (consolidating data, using pivot tables, charting data, and formatting charts)

• Expert (advanced formulas, if statements, VLOOKUP, VBA, and Macros)

  15

  Indicate your proficiency level with Microsoft Word.

• No Experience

• Basic (can setup a document, format the text, and edit the document)

• Intermediate (can navigate the title and ribbon bar, can use spellcheck and grammar check, can create templates)

• Advanced (can perform mail merge, edit headers/footers and add page numbers and title pages)

• Expert (can insert pictures/borders, SmartArt, and charts/graphs)

  Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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