Job Information
City of Las Cruces, NM Management Analyst ll in Las Cruces, New Mexico
Management Analyst ll
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Management Analyst ll
Salary
$63,508.64 - $91,102.96 Annually
Location
Las Cruces, NM
Job Type
Full-time Regular
Job Number
Management Analyst II
Department
City Manager's Office
Opening Date
09/16/2024
Closing Date
9/30/2024 11:59 PM Mountain
Description
Benefits
Questions
Nature of Work
Performs extensive analytical work to support departmental management in resolving budget, administrative, project, and management issues; evaluates and identifies process improvement opportunities with enterprise information systems. Develops, presents, and assists in the planning and implementation of new or revised policies, procedures, and programs to meet goals.
ENVIRONMENTAL FACTORS
Work is performed in a standard office environment.
PHYSICAL FACTORS
Light physical demands; mostly desk work, some lifting and carrying of files and reports. Frequent to constant use of a personal computer.
WORK SITUATION FACTORS
Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.
Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.
FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET ALL THE MINIMUM REQUIREMENTS.
Full-Time; Regular; Exempt
This recruitment may be used to fill other Management Analyst ll vacancies in various City Departments.
This position is an RX21.
Duties and Responsibilities
Develops, facilitates, and oversees special projects for various department; serves as project manager and develops, presents, and assists in planning and implementation of new or revised policies, procedures, and programs to meet goals.
Analyzes, monitors, and manages budget and expenditures for programs, projects, grants, and department functions; prepares and reviews personnel actions, agenda items, budget changes accounting activities, and other administrative functions to ensure compliance with City policies.
Develops relationships and serves as a liaison with departments to recognize issues that need to be resolved, recommend improvements and adjustments, and develop and implement special projects based on findings; completes special projects and assignments for departments.
Researches, organizes, compiles, summarizes, and analyzes data and information for special projects and planning; develops and documents recommendations; prepares and presents reports to management and other agencies; provides overall project management and support ensuring deadlines and critical components are met.
Researches and analyzes operations, workflow, and work quality; provides statistical analysis of departmental practices and methods; researches and analyzes technical transactions and operations to resolve questions and validate data; provides analysis on process improvement projects.
Facilitates and supports management work to ensure all City Council, Department, and Management requests are completed; reviews and directs priorities and workload.
Analyzes trends and issues and resolves departmental concerns and problems; performs a wide range of technical, analytical, and general administrative duties; coordinates information and ensures effective communications between departments; clarifies and reconciles funds, grants, budgets and accounting issues and procedures; provides and explains technical and financial information to external agencies and City staff and management.
Assists, supports, and participates in the development of the strategic plan for the various City departments; completes research on funding, creates grant applications, updates budgets, and provides analysis for department functions.
Coordinates the evaluation and purchase of services, capital assets, and equipment; develops, writes, updates, and verifies new or existing vehicle and vendor bid specifications; research cost effective products and services and prepare and recommend contracts with appropriate vendors.
Serves as systems administrator for the division's maintenance information system software, overseeing system maintenance, upgrades, user training, and workflow.
Meets regularly with staff to review work in progress, discuss and resolve administrative, workload, and technical issues, and to prioritize and assign tasks and projects; evaluates and analyzes functions, resources, processes, and procedures to identify issues and recommend changes for improvement; interprets applicable rules and regulations within scope of authority to provide leadership and guidance in developing, implementing, and administering policies and procedures.
Manages staff through proper delegation and work supervision to provide appropriate levels of service and resources; coordinates and manages various special and recurring projects, monitors work, evaluates performance, trains, counsels, coaches, and instructs employees in order to meet established goals and objectives; ensures adherence to established policies and procedures to remain in compliance with local, state, and federal regulations.
Minimum Qualifications
Bachelor's Degree in Public or Business Administration, Data Management, Accounting Economics, Management Information Systems, or related field PLUS five (5) years’ experience in fiscal, administrative, operations or management analysis. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.
Licenses/Certification(s)
Valid driver's license is preferred. Additional technical certifications and training may be required for some positions in this job class. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies.
Knowledge, Skills, and Abilities
Knowledge of: principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and services provided; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, information systems, techniques related to business process analysis, business intelligence and business analytics; customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position.
Ability to: perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations, statutes, and procedures to ensure achievement of goals and objectives.
Skills in: reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.
To view a summary of benefits offered by the City of Las Cruces,
Click here (http://www.las-cruces.org/207/Employee-Benefits)
01
Are you a current City of Las Cruces employee? (If you fail to include this information under the work experience section of your application, you may be disqualified from the process).
Yes
No
02
Do you have, at a minimum, a Bachelor's degree in Public Administration, Business Administration, Data Management, Accounting Economics, Management Information Systems, or related field? (If you fail to include this information under the education section of your application, you may be disqualified from the process.)
Yes
No
03
I understand and accept that if my response is "YES" to the question above, I agree to provide proof of the required degree and/or transcript (official or unofficial) if recommended for the position.
Yes
No
04
Do you have, at a minimum, at least five (5) years' experience in fiscal, administrative, operations or management analysis? (If you fail to include this information under the work experience section of your application, you may be disqualified from the process.)
Yes
No
05
A valid driver's license is preferred. Do you have a valid driver's license?
Yes
No
06
If you answered "yes" to the previous question above, please indicate the type of license, license number, expiration date, any restrictions or endorsements, and the state that issued the license. If none, type N/A.
07
This position has a preference for experience in the public sector. Please select your years of public sector experience below. (If you fail to include this information under the work experience section of your application, you may be disqualified from the process.)
0-1 year
1-5 years
5 years or more
08
This position has a preference for supervisory experience. Please select your years of supervisory experience below. (If you fail to include this information under the work experience section of your application, you may be disqualified from the process.)
0-1 year
1-5 years
5 years or more
Required Question
Agency
City of Las Cruces
Address
P.O. Box 20000Las Cruces, New Mexico, 88004
Phone
575-528-3100575-528-3100
Website
http://www.lascruces.gov
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