Job Information
State of Michigan Departmental Specialist 13 - Administrative Assistant in Lansing, Michigan
Departmental Specialist 13 - Administrative Assistant
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Departmental Specialist 13 - Administrative Assistant
Salary
$29.58 - $44.15 Hourly
Location
Lansing, MI
Job Type
Permanent Full Time
Remote Employment
Flexible/Hybrid
Job Number
2707-24-10-DS-039
Department
Michigan Gaming Control Board
Opening Date
09/05/2024
Closing Date
10/3/2024 11:59 PM Eastern
Bargaining Unit
NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)
Description
Benefits
Questions
Job Description
This vacancy is being reposted to obtain additional applicants. If you've already submitted your application, no need to reapply as your application is still under review.
This position serves as the administrative assistant (AA) for the Director of External Affairs & Tribal Relations of the Michigan Gaming Control Board (MGCB), advising and assisting the director in all areas for which the they are responsible, including but not limited to managing meetings, program planning, policy and procedure development, meetings on behalf of the supervisor, analyzing data, and performing a full range of professional assignments to ensure the integrity of gaming and other areas of the supervisor's responsibility. Work involves accumulating and analyzing operational information, drafting reports, and communicating information to and from the Director of External Affairs & Tribal Relations. Under direction of the Director of External Affairs & Tribal Relations this position reviews sensitive departmental and program issues and is routinely given special projects, which involves researching confidential and sensitive information for the Michigan Gaming Control Board (Board). Responsibilities include coordinating information exchanges with other gaming jurisdictions, consulting with and providing advice to, the Michigan legislature, tribes, Detroit casino executives and other stakeholders. Responsibilities also include the development of policy materials, researching, analyzing, and compiling data and statistics (and disseminating the information into graphs, reports, and presentations), and preparing reports, presentations, and spreadsheets. This position uses independent judgment to carry out special projects assigned within the Board.
Position Description (https://MCSC.state.mi.us/AgencyPDFs/EATRAAPD.pdf)
View the entire job specification at:
http://www.michigan.gov/documents/DepartmentalSpecialist_12523_7.pdf
The Michigan Gaming Control Board (MGCB) is a state agency dedicated to ensuring the conduct of fair and honest gaming. Our agency continues to change and adapt to meet new challenges by regulating several new forms of gaming including onsite sports betting at the Detroit casinos, internet gaming, internet sports betting, fantasy sports, and mobile wagering for pari-mutuel horse racing in 2020. MGCB ensures fair and honest gaming to protect the interests of citizens of the State of Michigan.
As an employer, MGCB will promote and foster an inclusive environment that values diversity, promotes equity in all operations and decisions, and celebrates multiple approaches and points of view. We are committed to employee development, promotional, and growth opportunities as an agency by offering career development plans, mentoring programs, and training to cultivate an atmosphere in which employees thrive while working toward future goals.
The Michigan Gaming Control Board may consider alternative and remote work schedule requests based on the operational needs of the work area. MGCB’s main office is located at 3062 West Grand Boulevard, Detroit, MI, however, MGCB has a satellite office in Lansing and offices located in Greektown Casino, MGM Grand – Detroit, and MotorCity Casino. Not all MGCB positions have the capability to work remotely due to the nature of the position. For positions approved to work remotely, MGCB requires a minimum of two in-office days each week. Periodic onsite teamwork, collaboration, and communication with peers and leaders is required for all positions and is essential to the position's success and MGCB’s mission and values. Selected candidates approved to work remotely, or a hybrid schedule (combination of remote and in-office), must complete that work within Michigan. Remote work will be determined by management and is not an entitlement. Employees will be provided computers and other essential items necessary to perform state work. Employees working remotely will be responsible for providing other components of a remote office at their own expense, including:
A secure work location that allows privacy and prevents distractions. A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload. Suitable lighting, furniture, and utilities.Candidates should confirm work location and schedule at the time of interview.
MGCB is proud to be a Michigan Veteran’s Affairs Agency (MVAA) Silver Level Veteran Friendly Employer.
JOIN OUR TEAM!
The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
Required Education and Experience
Education
Possession of a bachelor's degree in any major.
Experience
Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level.
Additional Requirements and Information
** REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.
As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.
Ethical Standards and Conduct(Note: you do not need to fill out the form)
Click below to review applicable policies and requirements:
Conflict of Interest(Download PDF reader)
Prohibited Gaming Related Activities(Download PDF reader)
Michigan Gaming Control & Revenue Act Employment Requirements (MCL 432.204 (10)-(16))
The Board also conducts a personal reference screening, criminal background check, drug testing and federal and state tax transcript, including fingerprinting candidates prior to a conditional offer of employment. A reference check from a current or previous supervisor is required, please include this information on your application.
Civil Service Rule 2-7 requires that all persons who are not currently state employees submit to and pass a pre-employment drug test which must be administered within24 hoursof a conditional offer or the offer may be rescinded. It is considered a refusal to test if an applicant fails to provide a sufficient sample within the allotted time. In accordance with Civil Service Regulation 2.07, an individual may be sanctioned from applying to State of Michigan vacancies, permanently or up to (3) three years, should you fail to pass/submit to the pre-employment drug test. Under Civil Service Regulation 3.06, you may be sanctioned from applying to positions with the State of Michigan, if you make any false statements or omissions of a material fact during the selection process.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits.
Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.
Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
DEPSPL - Do you possess a bachelor's degree or higher in any major? If so, please attach a copy of your official college transcripts.
Yes
No
02
DEPSPL - Do you possess at least four years of professional experience?
Yes
No
03
Please select your level of experience providing assistance to management and/or agency staff.
Less than one year
One to two years
Two to three years
Three years or more
04
Please explain your experience providing assistance to management and/or agency staff.
05
Please select your level of experience working in a position that requires the ability to multi-task and continually re-prioritize your job assignments.
Less than one year
One to two years
Two to three years
Three years or more
06
Please explain your experience working in a position that requires the ability to multi-task and continually re-prioritize your job assignments.
07
Do you have experience organizing and tracking projects or assignments from development to completion?
Yes
No
08
Please describe your experience organizing and tracking projects or assignments from development to completion.
09
Please select your level of experience using Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote).
Less than one year
One to two years
Two to three years
Three years or more
10
Are you willing to engage in occasional travel to MGCB office locations in Detroit or Lansing and/or other locations that may be necessary to perform your assigned duties?
Yes
No
11
Did you read the Position Description, in particular, Section 18 (environmental conditions) included in the posting?
Yes
No
12
Did you read the Position Description, in particular, Section 23 (essential duties) included in the posting? Are you able to perform the essential duties of this position, with or without accommodations?
Yes
No
13
Are you current on the filing and/or payment of all federal and state taxes?
Yes
No
14
If no, please explain.
15
Do you have any outstanding federal or state tax liabilities?
Yes
No
16
If yes, please explain.
17
During the one year immediately preceding this application, have you held any direct or indirect interest in, or any employment by, a person who is licensed to operate a casino under the act or in another jurisdiction, a person who has an application to operate a casino pending before the board or any other jurisdiction, or a casino enterprise?
Yes
No
18
Are you a current Michigan Gaming Control Board employee?
Yes
No
19
Did you attach your cover letter, resume and official college transcripts? (Failure to do so may result in your application being screened from the process)
Yes
No
Required Question
Agency
State of Michigan
Department
Michigan Gaming Control Board
Address
3062 West Grand Blvd, Ste. L-700
Detroit, Michigan, 48202
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