Job Information
Alliance Defending Freedom Administrative Assistant II in Lansdowne, Virginia
Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit www.adflegal.org/about-us/careers to view our Statement of Faith and Doctrinal Distinctives.
Administrative Assistant II, Corporate Engagement
Alliance Defending Freedom is looking for a highly motivated Administrative Assistant II, Corporate Engagement to join us in our Lansdowne, VA Office. As the Administrative Assistant II, you are a vital part of the Corporate Engagement Team. In this role, you will report to the Director of Communications and Coalitions and are responsible for supporting your assigned team in a variety of administrative, project management, and communications tasks.
Your Essential Responsibilities:
In this position, you will:
In coordination with the Coalitions Manager and Project Coordinator, maintain, update, and manage databases for each coalition and network with optimization of information to effectively execute Corporate Engagement team goals and facilitate cross-team and alliance assistance.
Manage a variety of clerical responsibilities and projects with direct supervision.
Proofread documents. Review grammar and sentence structure.
Prepare and coordinate travel itineraries.
Reconcile purchase card expenses and prepare vouchers to submit invoices for payment.
Maintain and manage administration needs (i.e. office supplies, IT support, etc.)
Create and edit presentations, correspondence, memos, reports, graphs, organizational charts, and faxes.
Print, scan, copy, and collate documents; prepare UPS/USPS/FedEx shipping labels, packages, and letters; and create, maintain, and organize hard copy files.
Coordinate workflows with Corporate Engagement team members and with members of other teams, e.g., Blackstone, Comms, etc.
Manage Outlook calendars and coordinate and schedule meetings.
Support the Director of Communications and Coalitions, Coalitions Relations Manager, and Project Coordinator with overflow projects as needed or requested.
Other Responsibilities (Non-Essential):
- You will be asked to perform related duties or special projects as assigned.
Skills you need to succeed:
Demonstrated proficiency in:
Microsoft Office software, including Word, PowerPoint, Excel, and Outlook
Excellent organizational and time management skills
Strong internet research skills
Strong written, verbal, and interpersonal communication skills
Strong grammar and proofreading skills
Excellent customer service skills
Coordinating multiple schedules
Attention to detail
Ability to:
Prioritize, multitask effectively, be organized, and meet deadlines
Initiate, work, and motivate within a team or independently
Handle confidential information
Engage with and master new and existing information management systems
Make sound decisions under demanding conditions
Manage projects & follow up promptly
Education and/or experience:
Preferably 3+ years of administrative experience.
Legal administrative assistance experience a plus but not required.
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.