Job Information
Confidential Administrative Assistants and Secretaries in Kelso, Washington
* Remote Work / Work From Home / Computer Provided * 1. Responsibilities: Participates in company-provided training such as safety, non-discrimination, information systems and security, harrassment prevention, etc. Provides clerical assistance which may include typing, copying, filing, record-keeping, and distributing departmental mail. Assists in establishing schedules for subcontractors. Fields complaints. issues and concerns from the public, clients, vendors, associates, etc. Maintains subcontractor insurance log. Prepares materials for meetings and ensures they are organized and distributes. Screens and responds to telephone calls and greets visitors. Processes invoices, payroll, purchase orders, expense reports, and maintains organized records. Assists with procurement of permits. Establishes and maintains vendor relationships enabling the company to maximize best pricing on services through research and negotiation. Reviews general contracts for pertinent information and coordination with accounts payable. Compiles weekly, monthly, quarterly and annual reports as needed. Coordinates various activities and events for office. Assists with coordination communication between local office and other MCRT local and national offices. 2. Requirements: Ability to perform basic mathematical and accounting functions. Ability to use general office equipment such as telephone, fax machine, printer, scanner, copier and projectors. Ability to navigate website and social media business pages as an administrator. Verbal and written communication skills to include: proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); customer service and interpersonal skills with the ability to relate to others in a manner conducive to fostering a positive business environment. Strong, self-driven, organizational and time management skills. Ability to communicate fluently in English, both written and verbally. 3. License Requirements: Valid Drivers License. 4. Desired: Previous construction experience. Internship or post-graduate experience in construction highly desirable. Degree/Certification in construction management, construction administration, or other college degree. Experience with Procore, Yardi, and other construction imaging software.