Experience Inc. Jobs

Description

We are offering a short term contract employment opportunity for an Administrative Coordinator in our Education - University sector located in KALAMAZOO, Michigan. This role will primarily involve providing administrative support to the Biology and Chemistry Departments, including event planning and general office functions. 100% onsite, Monday-Friday, 8am-5pm.

Responsibilities:

• Assist in organizing information for faculty searches and maintaining departmental calendars

• Provide clerical support for program and departmental college and external grant-related budgets

• Interface with the Business Office on matters related to student workers hours

• Organize and maintain current students’ information, such as course enrollments, and maintain employment opportunities and graduate study files

• Maintain a current list of alumni contact information and update departmental web pages regularly

• Oversee the ordering and stocking of office and classroom supplies while ensuring the office remains orderly

• Coordinate the planning, scheduling, and execution of faculty and student events

• Handle arrangements for visiting lecturers, including travel, hotel accommodations, and honorarium requests

• Collect, print, and display student photos in the office, such as senior class photos and awards photos

• Maintain the Senior Individualized Project (SIP) libraries for each department, including updating records each year.

Requirements • Possess a minimum of 2 years of experience in an administrative role preferably within the education sector

• Proficient in using ADP - Financial Services for financial management

• Skilled in designing and managing Banner Ads

• Comfortable using Cisco Webex Meetings for coordinating and conducting virtual meetings

• Familiarity with Concur expense management system

• Proficient in using CRM software for managing and analyzing customer interactions

• Experience with time tracking software 'About Time'

• Ability to handle answering inbound calls professionally and efficiently

• Understanding of budget processes and ability to manage them effectively

• Proficient in managing calendars and scheduling appointments

• Excellent communication skills both written and verbal.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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