Experience Inc. Jobs

ESSENTIAL RESPONSIBILITIES:

1. Performs standard accounting and clerical functions which require the application of experience and judgement in processing various accounting transactions.
2. Obtains monthly bank reconciliations and prepares interest journal entries.
3. Prepares trial balances to support reconciliation of the Early Childhood Programs checking accounts.
4. Receives timesheets and payroll summaries and verifies accuracy for distribution of pays bi-weekly.
5. Prepares Early Childhood Programs financial statements for monthly fiscal meetings with the Executive Director, CFO, and the Early Childhood Programs Director and provides spend down projections as needed.
6. Assists CFO in gathering, preparing, and organizing information for A-133 Single Audit.
7. Maintains and reconciles Policy Council checkbooks, write checks, makes deposits, and prepares monthly statements for Policy Council meetings. Annually collects paperwork to update check signers for the Policy Council account.
8. Attends monthly Policy Council meetings to present financial statements, checkbook statements copies of credit card documents, and the bank reconciliations.  
9. Provides financial statements for the CFO to present at monthly CAPCC Board meetings.
10. Prepares purchase orders.
11. Manages all Early Childhood Program grants to ensure all regulations and policies are being followed according to each funding source.
12. Annually sets up all financial statements with new budget information.
13. Prepares documents to support Quarterly Expense Reports and Final Expense Reports for Pre-K Counts (PKC) and Head Start Supplemental Assistance Programs (HSSAP) Programs.
14. Maintains accurate accounts payable records and ensures prompt payment of invoices for the Early Childhood (EC) Department and cost allocates accordingly.
15. Receives deposits, journalizes, and sends deposits to the bank.
16. Prepares the Payment Management System (PMS) Financial Status Report and the FFR -cash transaction report on a quarterly, semi-annual, annual, and final reporting basis.
17. Maintains and journalizes all in kind received for Head Start and Early Head Start.
18. Maintains Early Childhood Program related contracts and leases for all Early Childhood grants.
19. Process monthly food claims to PA Department of Education, Food, and Nutrition for reimbursement.
20. Responsible for managing the cash needs of the EC Department by drawing down sufficient federal funds through the Federal on-line Payment Management System on a weekly basis.
21. Access bank website to check daily cash balances as necessary.
22. Journalizes monthly payroll accruals when applicable
23. Performs other reasonably related duties as assigned by the CFO and the Early Childhood Programs Director.

ADDITIONAL RESPONSIBILITIES

1. Attends evening meetings as required
2. Participates in job related trainings.

3. Travels overnight as required.

    

KNOWLEDGE, SKILLS, AND ABILITIES:

1. Solid working knowledge of fund accounting software, internet, and email.
2. Extremely proficient in MS Excel and Word.
3. Excellent mathematical skills.
4. Strong problem-solving skills.
5. Effective oral and written communication skills.

6. Ability to deal tactfully with others.

    

MINIMUM REQUIREMENTS OF EDUCATION, TRAINING, AND EXPERIENCE

1. Associate degree in Accounting/Finance/Business or related field.  (Required)
2. Minimum five (5) years experience in the accounting field.  (Preferred)
3. Current PA driver's license and reliable transportation.  (Required)
4. Must be bondable.  (Required)

5. Grant or fund accounting experience.  (Preferred)