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Part-Time Administrative Specialist

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Part-Time Administrative Specialist

Salary

$14.66 Hourly

Location

Jacksonville Public Library, FL

Job Type

Non-Civil Service

Job Number

2025-06375

Department

PUBLIC LIBRARY

Opening Date

01/15/2025

Closing Date

1/22/2025 11:59 PM Eastern

• Description

• Benefits

• Questions

Job Description

This is administrative support work performing varied and moderately complex clerical tasks. Work requires knowledge of administrative methods, practices and procedures, and database systems usually gained through training and/or experience. Contacts require basic courtesy, tact, and effectiveness in dealing with others, and include contacts to request or provide information, ask questions or obtain clarification. The work is semi-routine where tasks are covered by procedures or precedents, and although patterned, some latitude is permitted to consider and choose the most appropriate technique, method, or procedure to follow. Operates standard office equipment such as personal computer and copiers. The work is performed in an office environment though the employee may be required to deliver or pick up mail, documents, supplies or materials. The physical demands consist mainly of moving from one work location to another, sitting, or standing at a work station for extended periods of time, using standard office equipment on an ongoing basis, and may be required to lift objects weighing up to 15 pounds. Work is performed under general supervision where the work assignments are varied and, although subject to instructions and established work routines, the worker is permitted some latitude to set own priorities subject to supervisor’s approval.

Examples of Work

• Enters and retrieves data utilizing spreadsheet, word processing or database applications.

• Completes and files routine forms and reports.

• Provides customer assistance via telephone, in person and email correspondence on various subjects related to division assignment; provides information to outside organizations and the general public.

• Responsible for the upkeep of and accurate data entry in multiple databases.

• Follows cash handling procedures according to the COJ policy.

• Assists with training on procedures and processes.

• Operates standard office equipment such as personal computers using word processing, spreadsheet, database, and other related software.

• Updates web site and responds to MyJax complaints.

• Collects fees and maintains records of monies collected and is responsible for balancing daily revenue reports with deposits.

• Counts cash from intake and deposits, and verifies balances are accurate.

• Creates receipts for banking deposits and makes deposits.

• Demonstrates proficiency in the City of Jacksonville’s competencies.

• Performs related work as required.

Knowledge, Skills and Abilities

• Knowledge of administrative procedures and practices.

• Knowledge of customer service standards.

• Knowledge of cash handling procedures.

• Knowledge of computer systems for data entry and spreadsheet upkeep.

• Ability to research information, respond to and resolve complaints relating to customer complaints or issues.

• Ability to prepare and maintain records and reports.

• Ability to compute arithmetic calculations of whole numbers and decimals accurately.

• Ability to read, comprehend, and follow written and oral instructions.

• Ability to communicate effectively both orally and in writing.

• Ability to train others on office procedures and practices.

• Ability to operate standard office equipment such as personal computers using word processing, spreadsheet, database, and other related software.

• Depending on assignment, ability to operate a motor vehicle or must have the ability to travel between various locations to meet the assignments of the position.

Open Requirements/Supplemental Information

A two (2) year combination of education and/or experience in an administrative field and/or clerical field.

LICENSING/CERTIFICATION/REGISTRATION:

• Depending on assignment, FL Class E Driver's license is required prior to appointment and must be maintained.

• Depending on assignment, must qualify for the City of Jacksonville Public Driver Certification prior to appointment, obtain and maintain during employment.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes

• No

  02

  Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes

• No

  03

  This position pays $14.66 per hour. If selected, would you be willing to accept this position at this hourly rate?

• Yes

• No

  04

  This is a part-time position. Are you interested in working part-time?

• Yes, I am interested in working part-time.

• Yes, I am interested in working part-time or full-time.

• I am interested in full-time employment only.

  05

  This position is located in an office and is not a remote location.

• I have read and understand the above statement.

  06

  Part-Time and volunteer work experience may be considered if an applicant has worked/volunteered 20 hours per week or more. The complete work history, including number of hours worked per week, must be included in your application if you would like this experience to be considered.

• I have read the above statement and understand what is required.

  07

  If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

  08

  Do you have a two (2) year combination of education and/or experience in an administrative field and/or clerical field?

• Yes

• No

  09

  Provide a detailed description (at least 3-4 complete sentences) of your experience.

  10

  Indicate the organization(s) you worked for where you gained this experience.

  11

  Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.

• FL Class A Commercial Driver License (CDL)

• FL Class B Commercial Driver License (CDL)

• FL Class C Commercial Driver License (CDL)

• FL Class E Driver License

• GA Standard Driver's License

• GA Class A Commercial Driver's License (CDL)

• GA Class B Commercial Driver's License (CDL)

• GA Class C Commercial Driver's License (CDL)

• License from another State.

• Learner Permit

• My license is currently invalid.

• I do not possess any type of Driver's License.

  12

  If you have a State of FL license, does your license currently have one or more of these restrictions?

• C or 1 - Business Purpose Only

• D or H - Employment Purposes

• P or 2 – Probation Interlock Device

• S or I – Other Restriction

• Two or more of these restrictions.

• I have an out of state license.

• None of the above.

  13

  Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?

• Yes

• No

  14

  Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?

• Yes

• No

  15

  Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?

• Yes

• No

  16

  I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.

• Yes, the City of Jacksonville has my consent to check my driver's license.

• No, I do not wish to give consent to the City of Jacksonville to check my driver's license.

• I do not possess a valid driver's license.

  17

  Provide your full Driver's License or Identification number. For out of state license, please include the state. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.

  18

  If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.

• No, I am not claiming veterans preference and this does not apply to me.

  19

  If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

  Required Question

Agency

City of Jacksonville

Address

117 W. Duval St. Suite 100 Jacksonville, Florida, 32202

Website

http://www.coj.net/departments/employee-services.aspx

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