Job Information
Robert Half Administrative Assistant in Jacksonville, Florida
Description
We are in search of an Administrative Assistant to join our team based in Jacksonville, Florida. The role involves managing the front desk, handling office tasks, and ensuring smooth office operations. As an Administrative Assistant, you will be the first point of contact for our company and will provide administrative support across the organization.
Responsibilities:
• Managing the front desk and ensuring the office runs smoothly
• Handling inbound and outbound calls, providing excellent customer service
• Sorting and distributing mail efficiently
• Tracking office supplies and maintaining inventory
• Monitoring certificates of insurance for vendors and updating the information in a spreadsheet
• Assisting in the preparation of certified payroll reports
• Making travel arrangements and handling badging responsibilities
• Performing data entry tasks and managing email correspondence
• Following directions precisely and being able to multitask effectively
• Utilizing Microsoft Office Suite for various tasks, including Microsoft Excel for data organization and Microsoft Outlook for email correspondence
• Scheduling appointments and managing calendars.
Requirements • Proficiency in answering inbound calls and managing inbound/outbound calls effectively.
• Demonstrated ability in providing high-quality customer service.
• Competence in performing data entry tasks with accuracy and efficiency.
• Experience in managing email correspondence professionally and promptly.
• Proficiency in using Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
• Ability to schedule appointments and manage calendars effectively.
• Excellent organizational skills for managing tasks and projects.
• Ability to multi-task effectively in a fast-paced environment. TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
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