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Randstad US office manager in jacksonville beach, Florida

office manager.

  • jacksonville beach , florida

  • posted 2 days ago

job details

summary

  • $42,500 - $52,000 per year

  • permanent

  • high school

  • category office and administrative support occupations

  • referenceAB_4565507

job details

Do you have the cool-headedness to keep an office running smoothly? Are you hot on the trail of an exciting new opportunity where every day brings fresh challenges? If so, our client is looking for someone just like you to join their team!

We pride ourselves on delivering the coolest HVAC services around. Our commitment to excellence, innovation, and customer satisfaction keeps us in the comfort zone. We're in search of a talented Office Manager/Administrative Coordinator to help us keep things breezy.

Requirements:

  • Proven experience as an Office Manager, Administrative Assistant, or similar role.

  • Knowledge of office management responsibilities, systems, and procedures.

  • Excellent time management skills and ability to prioritize work.

  • Proficiency in MS Office (MS Excel and MS Word, in particular).

  • strong organizational and planning skills in a fast-paced environment.

  • A proactive approach to problem-solving with strong decision-making skills.

Preferred Qualifications:

  • Experience in the HVAC industry or construction-related field.

  • Familiarity with QuickBooks or other accounting software.

Why Join Us:

  • Competitive salary and benefits package.

  • Opportunity to work with a dynamic and growing company in the HVAC contracting industry.

  • Collaborative and supportive work environment.

  • Professional development and growth opportunities.

salary: $42,500 - $52,000 per year

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

Administrative Oversight:

  • Manage daily office operations, including reception duties, scheduling appointments, and handling inquiries.

  • Maintain office supplies inventory and equipment, anticipating office needs and placing orders as necessary.

  • Ensure a clean and organized office environment.

Financial Administration:

  • Assist with invoicing, accounts receivable/payable

  • Monitor office expenditures and handle all office contracts (leases, equipment, etc.).

Human Resources Assistance:

  • Support the HR department with recruiting, onboarding, and offboarding processes.

  • Maintain employee records and ensure compliance with company policies.

Project Coordination:

  • Assist project managers with administrative tasks related to HVAC projects, including documentation and scheduling.

  • Track project progress and ensure deadlines are met.

Skills

  • Scheduling Appointments

  • Maintaining Calendars

  • Prioritizing

  • Answering Phones

  • Office Support

  • Problem Solving

  • Decision Making

  • Business Office

  • Microsoft Office

  • Business operations

  • Accounts Payable

  • Written Communication

  • Office Management

  • Organization

Qualifications

  • Years of experience: 3 years

  • Experience level: Manager

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

get in touch

we are here to help you with your questions.

MM

meaghan mccahill

  • meaghan.mccahill@randstadusa.com
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