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Research Administration Assistant, CALS Office of Sponsored Research - 2 vacancies

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Research Administration Assistant (Band D) 2 vacancies

Full-time/39 hours week

CALS Office of Sponsored Research

College of Agriculture and Life Sciences

Ithaca, NY

Who we are:

The College of Agriculture and Life Sciences is a pioneer of purpose-driven science and Cornell University's second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being.

What you will do:

If you enjoy working in a dynamic research environment, this position might be for you!

Under the direction of the Team Lead and the Grant and Contract Officers of the CALS Office of Sponsored Research, in collaboration with eligible Principal Investigators (PIs), the Research Administration Assistant will provide support for pre-award sponsored projects and other restricted proposal submissions as required. This position functions within a Grant Proposal Team (GPT) supporting upwards of 20 academic departments that, combined, submits over 1,000 proposals per year. In collaboration with the Department and PI, ensures that all proposals comply fully with college, university, and agency-specific policy guidelines and promotes the PI's final submission according to CALS policy deadlines. Coordinates and serves as liaison to CALS Grant & Contract Officers (GCOs), Office of Sponsored Programs (OSP), Administrative Managers (AMs), department chairs, agency representatives and PIs to respond to pre-award related issues and questions during the proposal preparation and submission process. This position is 39 hours/per week, hybrid schedule with a minimum of 2 days per week on the Ithaca Campus. Please note that this schedule is subject to change at the supervisor or college discretion.

What we need:

• Associate's degree in financial/business management or equivalent with 2+years of experience in a complex academic or research setting or equivalent combination of education and experience.
• Must possess high standards of integrity in order to develop and maintain trust with faculty, staff, and collaborators.
• Proficiency with computer applications for financial management and reporting (e.g., Microsoft Excel).
• Must be comfortable working with new and developing administrative systems and computer applications.
• Sound judgment, excellent reasoning and decision-making skills, meticulous record keeping and ability to work with diverse personalities.
• Must be able to work under pressure with a great deal of initiative.
• Excellent oral/written communication, organizational and time management skills are essential, with the ability to prioritize multiple projects, while accomplishing tasks that are urgent or of a sensitive or confidential nature, meeting competing deadlines and priorities.
• Ability to work with and represent work unit professionally and ethically with tact, diplomacy, and advocacy, while creating a high-quality and respectful work environment.
• Ability to foster a team environment while meeting individual and CALS goals in accordance with the broader mission.
• Ability to work and build sustaining partnerships with college, university, and departmental financial offices and staff.
• Must have demonstrated ability to handle sensitive/confidential material in a highly professional manner.
• May occasionally be required to work overtime.

This position is full-time and follows a hybrid schedule of 2 days in the Ithaca, NY office and 3 days remote after the 90-day, in-person training period is completed.

Rewards and Benefits

We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, well-being, sustainability, and diversity initiatives.

• Hourly rate of pay is based upon experience/qualifications and is within the range of $ 25.73 to $27.75.

• You can also view additional information regarding job competencies and staff skills for success.

• Cornell has a comprehensive total rewards program that offers several benefits options to meet your needs. More information on our wonderful programs can be found at https://hr.cornell.edu/jobs/your-total-rewards.

College of Agriculture and Life Sciences

Life. Changing.

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

How to Apply

You must submit both a resume/CV and a cover letter.

When applying through our system, please attach your application materials (resume/CV and cover letter). You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. If you are an internal employee, please log in to Workday.

EEO Statement

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

University Job Title:

Research Administration Assistant

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$25.32 - $29.43

Remote Option Availability:

Hybrid

Company:

Contract College

Contact Name:

Michele Cowen

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email atequity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-06-27

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly