Job Information
Boar's Head Brand/Frank Brunckhorst Co., LLC Administrative Assistant in Itasca, Illinois
Hiring Company:
Delicatessen Services Co., LLC
Overview:Reporting directly to the Route Operations Specialist, the the Administrative Assistant will perform routine clerical and administrative functions such as AR/AP, invoices, organizing and maintaining paper and electronic files, and coordinating corporate scheduling requests for training. He/she must be able to work with minimal supervision, be highly self-motivated, and display professional maturity when dealing with company-related materials. He/she must possess a demonstrated ability to manage and balance workloads and prioritize tasks and projects in a fast-paced environment while handling multiple and competing priorities.
Job Description:
Essential Duties and Responsibilities
Coordinating and communicating schedule requests from the corporate office
AR/AP Reconciliation
Check deposits
Timekeeping and adjustments
Team expense reports and submissions
Third-party auditing software tracking/compliance for daily operations, specifically GoSpotCheck
Maintaining a calendar of events for route operations
Assisting with a schedule of the route purveyor
Inventory office supplies, haberdashery ordering
Organizing invoices, expense reports, vendor information, etc.
Printing/Ordering program materials for customers/team as needed, for ship or pick up
Assisting in organizing team and store communications on bi-weekly initiatives
Sending/receiving mail
Researching new customers
Researching professional services/vendors to solicit quotes and information
Basic functionality with limited access to Xtreme
Education and Experience
·High School diploma plus additional specialized training in general administrative practices.
One (1) to three (3) years related experience.
Must be proficient in MS Office applications, specifically Word and Excel, and knowledge of PowerPoint applications.
Strong communication and customer service skills.
Ability to use a printer/scanner with proficiency
Polite and pleasant communication with customers and teams via phone and email
Strong organizational skills, with physical files and digital content
Process-oriented
Discretion of sensitive information being processed with the team and customers
Ability to work independently and as a team
Effective time management
Location:Itasca, IL
Time Type:Full time
Department:Chicagoland Deli Provisions Hub