Job Information
Abbott House Receptionist in Irvington, New York
Job Summary
The Receptionist will provide administrative, and staff support to Departments including Operations, Finance, Facilities and Purchasing. Working under the direct supervision of the Manager of Operations, this position provides all necessary organizational support and is responsible for a variety of other tasks.
About Abbott House
Abbott House is an innovative community-based organization that helps children, families, adults and people with intellectual and developmental disabilities with complex needs build lasting foundations for a promising future. We operate programs in the New York Metropolitan area and Hudson Valley.
Key Responsibilities
Operate the Switchboard and direct callers in a professional manner.
Greet and sign in visitors, contractors and all Abbott House staff.
Assist with the processing and coding of invoices from Operations to Accounts Payable.
On a daily basis sort the mail from the Post Office.
On a daily basis operate the mail machine to process mail and packages to the Post Office.
Accept and sign for deliveries from UPS, Federal Express and vendors; notifying the recipient.
Provide support for Operations through contact with vendors and suppliers, as requested.
Provide administrative support for copying, faxing and large scale mailings.
Maintaining and scheduling conference rooms as requested
Assist with the logging in and distribution of expense checks to Abbott House staff.
Perform other duties and responsibilities as requested with a sense of humor and team spirit.
About You
You are the ideal candidate if you have a passion to empower your community and help others. Being a self-starter, driven, flexible and responsive are critical attributes to being successful in this role.
Minimum High School Diploma.
Minimum 2 years office administrative experience is preferred.
Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
Must have experience and skills in the use of Microsoft Office (MS Word, Outlook and Excel).