Experience Inc. Jobs

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in INDIANAPOLIS, Indiana. Working in the service industry, this role involves handling incoming calls, maintaining records, and assisting clients in a professional manner.

Responsibilities include:

• Handling incoming calls in a professional manner, taking detailed messages, and directing calls as necessary.

• Ensuring that Health & Safety is a priority by adhering to the company's policies and processes.

• Welcoming clients and potential clients with a positive and friendly demeanor, and informing the relevant employee of their arrival.

• Assisting in the rotation schedule for answering the main switchboard during specified hours.

• Maintaining accurate records and logs in the company's system, including timesheets, job files, purchase orders, and log sheets.

• Performing backup duties for the Administrative Assistant, including payroll calculations and distribution of information to appropriate personnel.

• Assisting with accounting and bookkeeping duties such as coding invoices, expense reports, and receiving purchase orders.

• Preparing, reviewing, and updating daily, weekly, and monthly reports as required.

• Receiving, notifying, and organizing letters, packages, and other incoming mail.

• Contacting vendors for pricing, ordering, and maintaining necessary supplies.

• Operating office equipment such as calculators, fax machines, and scanners, and ensuring efficient office workflow procedures are followed. Requirements • A minimum of 3 years of experience in an administrative role or similar

• Proficiency in performing data entry tasks with accuracy and efficiency

• Excellent typing skills, including numeric data entry

• Strong organizational skills with the ability to manage and maintain files and records

• Advanced proficiency in MS Excel and MS Word

• Experience in handling various administrative tasks in an office setting

• Strong communication and interpersonal skills

• Ability to work independently and as part of a team

• Strong problem-solving skills and ability to manage multiple tasks simultaneously

• High attention to detail and accuracy

• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

• Strong time management skills and the ability to prioritize work

• Professional and positive attitude towards work responsibilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .