Job Information
Indy Gov Accounting & Finance Specialist-OPHS in Indianapolis, Indiana
Accounting & Finance Specialist-OPHS
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Accounting & Finance Specialist-OPHS
Salary
$53,788.00 Annually
Location
City County Building, IN
Job Type
Full Time
Job Number
08950
Department
Office of Public Health and Safety
Opening Date
01/29/2025
Closing Date
2/13/2025 11:59 PM Eastern
Description
Benefits
Position Summary
This position is responsible for performing all financial processing functions, ensuring financial accuracy with respect to accounts payable and receivable (grant fund revenue allocations). Assures that all business-related matters are handled in a timely and professional manner. Responsible for reviewing vendor accounts and working with Accounts Payable to forecast possible payment timelines. Incumbent in this position may be required to travel to other locations such as off-site vendor locations for finance team site visits. This position has general oversight from the Finance Manager and CFO with limited independent judgment. Position reports to the Finance Manager.
Position Responsibilities
Track all open Purchase Orders, contracts, including spending limits.
Create receivers.
Process payments to Accounts Payable.
Track payment status.
Resolve vendor discrepancies and process paperwork for vendors.
Research vendor accounts and perform financial analysis for adjustments.
Prepare purchasing and accounts payable documents to ensure purchase requests and invoices are processed in a timely manner.
Oversee purchase transactions, ensuring purchase orders and all required documents are completed for public record.
Liaison with City purchasing, Accounts Payable and vendors to review and resolve procurement issues.
Consult and correspond with vendors to ensure payments are received in a timely manner.
Complete accurate and timely MBE/WBE report on a monthly basis.
Attend department/agency and enterprise-wide meetings and provide procurement updates as needed.
Responsible for all aspects of the Department’s usage of the City P-Card program and benefits.
Reconcile purchases to P-card and ensure timely submission to City purchasing for monthly payments.
Coordinate asset tagging for all new capital and controlled assets in accordance with established policies.
Coordinate staff travel, training, and cell phone accounts.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.
Qualifications
Bachelor degree in Business Administration, Finance Management, or related field with one (1) year of experience in government accounting preferred. An equivalent combination of education, training, and experience can be used in lieu of degree. Ability to communicate effectively both orally and in writing. Must be skilled in establishing cost effective programs and quality control. Must have knowledge Excel. Must adhere to compliance with appropriate state and federal laws. Emotional intelligence when dealing with people of all backgrounds. Must have and maintain a valid driver’s license. Knowledge and use of Microsoft Office.