Job Information
Chemonics Sr. Operations Associate, Supply Chain Management in Hybrid - Washington, United States
Sr. Operations Associate, Supply Chain Management
Location ** Hybrid - Washington, DC Metro Area
Job Level Early Career
Time Type Full time
Apply Now (https://phh.tbe.taleo.net/phh02/ats/careers/v2/applyRequisition?org=CHEMONICS&cws=50&rid=6283)
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Chemonics seeks a Senior Operations Associate to join the Supply Chain Management Division (SCM). The senior operations associate facilitates the use of sound management principles and tools in the operations of the business unit (BU). In this capacity, the senior operations associate will assist in addressing needs related to the establishment and maintenance of corporate as well as internal operational support systems. The senior operations associate will assume increasing project management and project administration duties and will provide training and coaching to other staff as assigned. The senior operations associate performs increasingly challenging operations assignments, applies technical knowledge appropriately in work activities, conducts short-term project assignments, and works on special projects as directed by supervisor. The senior operations associate supports proposals and new business development efforts within a specific BU and company-wide. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities:
Business Unit support and continual improvement
Assists in responding appropriately and quickly to requests for support; this includes, but is not limited to, liaising with other departments, projects, or BUs to resolve operational issues and ensure staff compliance with rules, regulations, and corporate policy
Prepares/files personnel forms, purchase orders, travel authorizations, and other standard forms
Saves relevant files to Operations SharePoint files
Leads BU and project efforts for complete and comprehensive project and BU documentation by facilitating project document reviews and file audits as appropriate;
Follows up on assignment deadlines generated and/managed by the BU leadership team and operations team for strategic initiatives and projects
Organizes meetings and drafts agendas for team meetings, regional meetings and regional leadership; briefs and prepares background materials for leadership and operations team on pertinent issues
Prepares correspondence for immediate supervisor and/or SVP for review and signature
Tracks all staff travel, leave schedules, and contact numbers; prepares and distributes BU calendar of activities, deadlines, staff vacation and travel schedules, etc.
Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with travelers to collect expense reports and required backup documentation
Coordinates with office services and IT support on facility, equipment, and supply needs
Supports in in the planning and coordination of regional events, trainings, and meetings
May contribute dedicated time to other workstreams and functions to achieve BU goals, including new business, project management, and technical practice contributions
New Business Development
Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, past performance writer, corporate capabilities writer, expatriate and/or local recruiter, section writer, cost preparer, coordinator, and subcontractor/subaward partner liaison
Financial management
Contributes to financial management, including monthly expense monitoring, ensuring correct allocation of expenses, providing inputs into monthly budget forecasting, drafting cost estimates, and supporting ad hoc financial reporting
Talent management and development
Supports the operations and project teams with talent management, recruitment, onboarding, and staff engagement
Participates in internal and external training events to strengthen core competencies for operations and project management as applicable in line with donor regulations and Chemonics corporate standards
Project compliance and support
Provides procurement support to BU projects as needed
Supports in the contractual and financial management and closeout of projects whose period of performance has ended, including sending invoices and required backup documentation
Assists with archiving and audits
Requirements:
Bachelor’s degree or equivalent work experience
Minimum 2 years of relevant administrative or professional work experience, including 1 year of contractual, procurement, project management, or related experience
Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
Communicates clearly and concisely in verbal and/or written communications; strong cross-culture communication and sensitivity skills
Demonstrated experience multitasking with attention to detail, organization, and time management skills
Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives
Excellent customer service and interpersonal skills
Works independently and as part of a team
Demonstrated resourcefulness in problem solving and initiative to learn new skills
Strong knowledge of Microsoft Office applications
Previous experience working in international development and/or living or conducting volunteer work in developing countries a plus
Demonstrated leadership, versatility and integrity
Willingness to travel up to 8 weeks per year
Application Instructions:
Apply bySeptember 20, 2024. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an Equal Opportunity EmployerChemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Pay Transparency Nondiscrimination ProvisionChemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
The Salary Range for this position is expected to be: $55,760 - $69,700.
An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.
Overtime exemption status may change due to state regulatory requirements.
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.