Job Information
Chemonics Program Management Associate, SCM in Hybrid - Washington, United States
Program Management Associate, SCM
Location ** Hybrid - Washington, DC Metro Area
Job Level Entry-Level
Time Type Full time
Apply Now (https://phh.tbe.taleo.net/phh02/ats/careers/v2/applyRequisition?org=CHEMONICS&cws=50&rid=6186)
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Chemonics seeks multiple Program Management Associates to support the Supply Chain Management Division (SCM) by providing entry-level support with project administration and completes professional and administrative tasks related to supporting global project(s) implementation in a specific business unit (BU). Supports proposal and new business development efforts within a specific BU and company- wide. This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities:
Project Management
Responds to questions from corporate and project offices regarding client policies and regulations
Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director
Assists with the tracking of and reviewing as appropriate project deliverables and reports
Assists with recruitment efforts for expatriate and local staff under supervision of a manager or director, including sourcing candidates, conducting interviews, checking references, and collecting employment documentation
Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
Supports review of monthly project office expenses and draft invoices in consultation with program manager; completes data entry of monthly project invoicing, subaward and consultant information, timesheets, expense reports, and other types of data as requested
Supports project subaward partnership relationship managementProvides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with traveler to collect expense reports and required backup documentation
Assists with fielding and repatriation of employees and consultants by submitting relevant fielding and separation paperwork, updating allowances, and coordinating travel and household effects shipments and repatriation
Supports Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate
Schedules meetings, prepares agenda, and captures notes as appropriate
New Business and Technical Development
Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, past performance writer, corporate capabilities writer, resume formatting, or other roles as appropriate
Contributes to technical practice(s) as required by BU and corporate needs and performs other duties as required
Management and Leadership
Participates in internal and external training events to build core competencies for project management in line with donor regulations and Chemonics corporate standards
Qualifications:
Bachelor’s degree or equivalent work experience
Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
Demonstrated experience multitasking with attention to detail, organization, and time management skills
Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives, whether in an academic or business setting
Excellent customer service and interpersonal skills
Works independently and as part of a team
Demonstrated resourcefulness in problem-solving and initiative to learn new skills
Strong knowledge of Microsoft Office applications
Demonstrated leadership, versatility and integrity
Language proficiency for assigned geographic area preferred
Willingness to travel up to 8 weeks per year
Apply by July 8, 2024. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an Equal Opportunity Employer Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
Pay Transparency Nondiscrimination Provision Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
The Hourly Pay Range for this position is: $21.96 - $27.46.
An employee’s pay position will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.
Overtime exemption status may change due to state regulatory requirements.
We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, ESOP, 401(k), and other benefits to eligible to US based employees. Please visit https://chemonics.com/life-at-chemonics/our-benefits/ to find out more about the benefits this position is eligible for.