Insight Investments Corporate Office - Costa Mesa, Executive Assistant to the President in Hyannis, Massachusetts
Actively manage the Presidents’ calendar, schedule meetings, and pro-actively resolve scheduling conflicts
Coordinate all communication to and from President / screening calls and responding to letters & e-mails on President’s behalf / wordsmithing and full documentation creation / reviewed.
Coordinate conference / TEAMS calls / Leadership meeting setup / meeting note taker.
Responsible for all administrative duties needed to maintain office environments
Prepare PowerPoint presentations, organizational charts, reports, graphics, etc.
Submit monthly expenses via Concur
Provide alternatives for travel including airline, restaurant, hotels, and transportation.
Maintain files for correspondence, records, reports, and personal matters
Collaborate with various staff and departments in preparing special projects
Assist in organizing events, banquets, and or seminars
Organize Weekly Sales and Operations Meetings, Monthly and Quarterly Business Reviews
Assist with some personal matters
Proficient with MS Word, MS Excel, MS Outlook & MS PowerPoint
Ability to take dictation by shorthand or other note taking method
Minimum of 5 - 7 years of experience providing administrative support to high-level executives
- Bachelor’s degree or equivalent years of experience
Ability to exercise discretion and maintain strict confidentiality on all matters (personal and professional)
Strong verbal and written communication skills
Excellent interpersonal skills with the ability to maintain cooperative working relationships – both within the company and with business associates outside the company
Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
Must be detail oriented
Must be a highly motivated individual with a high level of initiative and an attitude of willingness to work outside defined job responsibilities
Must be team player willing to assist others at all levels of the organization
Experience making complex travel arrangements. Knowledge of travel policies and practices with hotels, airlines, etc. imperative
On occasion, be available evenings and weekends
Ability to communicate effectively on a one-on-one basis or in group setting
Insight Investments, LLC is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.
External Company URL: http://www.insightinvestments.com/
Street: 396 Main Street