Experience Inc. Jobs

MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

SUMMARY

The Senior Administrative Assistant provides highly detailed and complex administrative work, often of a confidential nature, in the Department of Colon and Rectal Surgery. This role requires considerable independent judgment, initiative and the ability to make decisions relative to efficient office operations while maintaining a thorough knowledge of institutional regulations, policies and procedures.

Administrative Support

• Provides administrative support to assigned faculty and staff including, but not limited to,

maintaining and updating Curriculum Vitae, manuscript/protocol/grant submissions, biographical

sketches, keeping calendars, typing correspondence, assisting faculty with manuscript preparation,

including editing and literature searches.

• Oversees all routine general office functions, including, but not limited to, timekeeping in Kronos,

FMLA tracking, space issues, work orders, office equipment, asset transfers, FAR submissions,

contracts/maintenance, key requests/inventory, website updates, ordering and restocking office supplies

for department, building access, etc. Demonstrate ability to maintain confidentiality, to execute any

standard clerical duties, and ability to use independent judgment and analysis to gather facts and to

determine appropriate solutions.

• Reviews calendars for accuracy to coordinate travel arrangements for faculty and classified

staff.; arranges clinic block and clinic coverage, airfare, ground transportation, confirms reservations,

requests agendas, prepares itineraries, makes hotel accommodations, and communicates and retrieves

details for travel. Calculates expenses, prepares expense reports/reimbursement requests, and

maintains tracking log on expenditures in a timely manner. Complete and submit accurate leave and

extramural requests for faculty ensuring accurate record keeping concerning extramural travel.

Coordinate conference registration fees and membership fees for faculty and/or other designees using

institutional travel management tools in a timely manner and/or for early registrations.

• Accurately processes and maintain current, general files of updated materials to include

licensure, license renewal, medical, and medical/specialty society applications and/or renewals for

assigned staff and forward to the proper personnel in the institution.

Administrative Coordination

• Directs and coordinate institutional, divisional and departmental initiatives, including but not

limited to project activities, special functions, events, conferences, retreats, create and format

presentations using PowerPoint as well as using other software as necessary to complete the project,

and all phases of assigned special projects delegated from faculty and department administration.

• Assists in faculty and trainee recruitment by acting as the contact person. Arranges travel and

accommodations if appropriate. Prepares meeting agendas. Ensures all expenditures are processed

according to institutional guidelines. Works closely with Department Administrator to coordinate all

aspects of faculty recruitment.

• Assists with new appointments, credentialing (coordinates process according to institutional and

regulatory standards), and promotion and tenure processes.

• Other duties as assigned.

Required Education:

High school diploma or equivalent.

Required Experience:

Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience.

Preferred Experience:

Coordination across multiple teams, project management, high-level understanding of clinical systems and terminology, self-initiative, great written and verbal communication skills, and proven problem-solving skills.

Work Schedule:

This position has a Hybrid schedule.

Other Requirements:

Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 167260

• Employment Status: Full-Time

• Employee Status: Regular

• Work Week: Days

• Minimum Salary: US Dollar (USD) 45,000

• Midpoint Salary: US Dollar (USD) 56,500

• Maximum Salary : US Dollar (USD) 68,000

• FLSA: non-exempt and eligible for overtime pay

• Fund Type: Hard

• Work Location: Hybrid Onsite/Remote

• Pivotal Position: No

• Referral Bonus Available?: No

• Relocation Assistance Available?: No

• Science Jobs: No

#LI-Hybrid