Job Information
Universal Engineering Sciences Receptionist / Accounts Receivable Clerk in Houston, Texas
UES is looking for an upbeat and engaging Receptionist/ Accounts Receivable Clerk for our North Houston office. The position is an integral part of our team. In addition to working with our engineering and environmental teams as receptionist and administrative support. This position will assist our Office Manager/Administrator with basic bookkeeping tasks and includes general office duties such answering our main telephone line, and other administrative tasks.
Responsibilities:
Creating and managing invoices for the company
Sending invoices and receiving payments
Addressing billing errors and discrepancies, resolving issues
Maintaining records, for accuracy and detail.
Work directly with our engineering and environmental teams to compile and send reports and technical documents
Organizing files electronically and completing necessary internal documentation, ensuring project managers review and approval of completed invoices prior to sending to client, and ensuring the invoices are delivered to clients on deadline.
Collaborate effectively with colleagues to achieve department goals.
Other duties as assigned.
Minimum Qualifications:
Good phone etiquette and professional email communication abilities.
Initiative and willingness to take ownership of projects assigned.
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability.
Proficient in MS Word, Excel, Outlook, and PowerPoint. Database management.
Ability to maintain confidentiality of company information.
Dedicated to the highest level of client satisfaction.
Extremely meticulous.
Experienced in collaborating with other professionals in an office environment.
Comfortable working in a fast-paced atmosphere.
Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.
Preferred Qualifications:
2-5 years’ experience in invoicing private clients and state clients.
QB Desktop experience.
Experience in accounts receivables.
Experience with reception and customer service.
Advanced computer skills and experience with online platforms
UES is the #1 fastest-growing AEC firm on The Zweig Group’s Hot Firm list in 2021, 2022 & 2023. As part of the UES family, you will foster client relationships through a defined set of values that demonstrate who we are as a company and what we believe. We STRIVE to put forth our very best. Focusing on S afety, T eamwork, R esponsiveness, I ntegrity, V alue, and E xcellence. We provide full-service geotechnical, construction materials testing and inspection, and environmental services to our clients. Our continued success and growth begins with our wonderful team members!
Some of the perks you’ll enjoy as a part of the UES Family:
401(k) retirement savings plan with a generous company match!
Amazing team members and a friendly atmosphere!
Paid Time Off (PTO)
Seven paid holidays per year
Company phone, computer and credit card
Medical, Dental, and Vision Insurance (subsidized)
Team: Administrative Department
Work Type: Full-Time
Location Type: onsite