Experience Inc. Jobs

Administrative Assistant

Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4662387)

Apply



Administrative Assistant

Salary

$20.86 - $26.78 Hourly

Location

16930 John F. Kennedy Blvd.

Job Type

Full Time

Job Number

35037

Department

Houston Airport System

Opening Date

09/18/2024

Closing Date

9/24/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Division/Section: WORKFORCE INNOVATION & DEVELOPMENT

Workdays & Hours: *MONDAY - FRIDAY 8:00AM- 5:00PM * (SUBJECT TO CHANGE)

PURPOSE OF DIVISION

The Workforce Innovation and Development (WID) team is dedicated to supporting the operations and employees of the Houston Airport System (HAS). The focus of WID is to prepare the HAS workforce of today for the needs of the department tomorrow. WID serves as an internal resource for all HAS divisions and as a liaison for the department with COH Shared Services (HR and Payroll). WID works to provide a positive experience department-wide and assist in all efforts to grow, develop, engage, and support the HAS workforce.

PURPOSE OF POSITION

The purpose of the Administrative Assistant position is to create a welcoming and pleasant first impression and ensure the safe, secure, and efficient movement of guests in the HAS Administration Building. The Administrative Assistant provides essential support to WID-Learning and Development, Employee Engagement and Corporate Services Division Managers. Handling a range of tasks such as, Wellness and Tuition Reimbursements, Training room reservation calendar management, Learning and Development class catering, telework coordinator duties, front desk relief and purchase requisition creation. This role responds to routine customer requests or inquiries received by mail, telephone, e-mail, and personal contact. The success of this role is highly dependent on the ability to provide best customer service by responding to the needs, concerns, and inquiries of external and internal customers in a timely, efficient, and courteous manner. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required."

The Administrative Assistant duties will include but are not limited to:

• Administer wellness and tuition reimbursement programs, supporting employee growth and well-being.

• Coordinate telework arrangements, ensuring seamless remote work operations.

• Handle purchase requisition processes to facilitate smooth and timely acquisitions.

• Provide comprehensive support for office operations, guaranteeing efficiency and prompt fulfillment of all needs.

• Manage scheduling for training room reservations, optimizing resource availability.

• Oversee catering logistics for Learning and Development classes, enhancing participant experience.

• Organize and maintain department documents, including inventorying, cataloging, retention, and retrieval.

• Provide front desk coverage, offering professional and friendly assistance.

• Performs other duties as assigned.

WORKING CONDITIONS:

The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:

Requires a bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS:

One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None

PREFERENCES

PREFERENCES:

*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *

Preference will be given to applicants with experience with working with the public in a customer service industry is highly desirable. Aviation industry experience is a plus. Knowledge of and experience using SAP preferred.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRE

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 17

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your on line profile by visiting:

http://agency.governmentjobs.com/houston/default.cfm or call 281-233-1842.

If you need special services or accommodations, call 281-233-1842 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit:

https://www.youtube.com/watch ?v=EDWLV sJFoM.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Are you a Houston Airport System employee?

• Yes

• No

  03

  What is the highest level of education you have completed?

• Less than High School Diploma/GED

• High School Diploma/GED

• Associate degree

• Bachelor degree or higher

  04

  4. Please indicate the degree concentration you obtained ("See Resume" is not acceptable, if statement does not apply, please insert N/A)

  05

  How many years of verifiable professional administrative experience do you possess?

• LESS than 1 year

• 1 to LESS than 3 years

• 3 to LESS than 5 years

• 5 or MORE years

• No experience

  06

  Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook)

• BEGINNER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook

• INTERMEDIATE: Basic formatting and create a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special affects to presentation (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.

• ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

• EXPERT: Produce table of contents, footnotes, endnotes, bookmarks in Word, manage Macro commands, and manage database objects in Access, use advance formula functions (V-lookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

• No Experience

  07

  Work Setting Experience - Professional Administrative Assistant (check all that apply and are verifiable)

• Creating Reports

• Scheduling meetings and maintaining contact lists

• Maintaining employee timekeeping, time off and schedules

• Maintain inventorying supplies

• Travel documents, processes and reports

• Excellent written and verbal communication skills

• Attention to detail and problem-solving skills

• Time Management

• Strong organizational skills with the ability to multi-task

• None of the above

  08

  7. In your most recent or previous position, which of the following software packages have you used? (check all that apply).

• Word

• Excel

• Power Point

• Outlook

• Access

• Windows XP

• SAP

• None of the above

  Required Question