Experience Inc. Jobs

Description

Are you an organized, proactive, and detail-oriented professional with a passion for efficiency? An established insurance company is looking for a Senior Administrative Assistant to join the team and provide executive-level administrative support to multiple departments. This is a dynamic role, perfect for someone eager to work in a fast-paced environment while ensuring smooth daily operations. If interested in this opportunity, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Key Responsibilities:

• Executive Support: Provide high-level administrative support to senior executives, including managing schedules, coordinating meetings, preparing presentations, and handling sensitive information.

• Calendar & Meeting Management: Organize calendars, schedule appointments across time zones, and coordinate internal and external meetings, ensuring alignment with business priorities.

• Communication Liaison: Handle correspondence, screen calls, and prepare reports or responses on behalf of leadership in a professional and timely manner.

• Project Coordination: Assist in planning, organizing, and managing projects, ensuring deadlines are met and deliverables are of high quality.

• Documentation & Records Maintenance: Prepare, proofread, and format documents such as memos, reports, and spreadsheets. Manage filing systems and keep records up-to-date.

• Event Coordination: Plan and coordinate logistics for company events, team-building activities, and client meetings as needed.

• Confidential Information Handling: Maintain confidentiality of proprietary and sensitive information while exercising sound judgment.

• Process Improvement: Identify inefficiencies in administrative processes and propose solutions to streamline tasks effectively.

• Expense Management: Manage travel arrangements and reimbursement reports for senior executives in compliance with company policies.

• Team Collaboration: Work collaboratively with other support staff to ensure seamless communication and operational success across departments.

  Requirements

Qualifications:

• Experience: Minimum of 5+ years of experience as an Administrative or Executive Assistant, preferably within the insurance, finance, or related industries.

• Education: Associate or Bachelor’s degree in business administration, management, or a related field is preferred.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and CRM tools.

• Communication: Exceptional written and verbal communication skills, with the ability to interact effectively with personnel at all levels.

• Organizational Skills: Strong attention to detail, ability to multitask, and excellent time-management skills to prioritize competing deadlines.

• Problem Solving: Resourcefulness and ability to anticipate needs while being a proactive thinker.

• Professionalism: Exemplary interpersonal skills, confidentiality, and the ability to thrive in a fast-paced corporate environment.

• Knowledge: Understanding of insurance industry concepts and terminology is a strong plus.

Work Environment:

• Hybrid work flexibility may be available based on the company’s policies.

• Collaborative and innovative team culture with opportunities for skill-building and professional development.

• Competitive compensation and benefits package, including health insurance, retirement plans, and employee perks.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .