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Summary This position is located in the Fleet and Family Readiness Support Services Office, Procurement Department (N943), Hawaii Region. The purpose of this position is to handle procurement related administrative actions specializing in NAF rules and regulations. This position serves as coordination point for contractual correspondence entering and leaving the supply/service contracting section. Responsibilities MAJOR DUTIES AND RESPONSIBILITIES Assigned as the NAF Purchase Card Agency Program Coordinator for Hawaii Region. Required to maintain the integrity of the program. Establishes and documents internal management controls by which to manage, operate and provide oversight of the local NAF Purchase Card Program. Provides training and maintains training records for Authorizing/Approving Officials (AOs) and card holders (CHs). Assists the Contracting Officer(s) in solicitation, award and contract administration phases of the contracting process. Compiles required solicitation and award documents for legal review Sanitizes Proposals as received and prepares for the Technical Evaluation Board; schedules TEB and arranges location. Maintains procurement files in accordance with regulations and local operating procedures, including set-up of files for new acquisitions/fiscal years. Maintains and acts upon tickler files, including those for contracts with option years. Maintains and updates electronic procurement files and logs. Maintains contract status spread sheet including tracking execution timelines. Downloads purchase requests and prints for review and assignment and distributes as directed. Prepares and distributes contracting correspondence, and policy information to all appropriate parties. Assists with correspondence in support of contracts to include writing letters, emails, and preparing courier shipments. Prepares warrant letters, warrant terminations and maintains warrant listing. Researches Freedom of Information Act requests and prepares response packages. Participates in meetings, takes notes/minutes, distributes as necessary, takes actions and follows up as required. Compiles data, prepares/develops reports, tracking tools. Assists in preparing and presenting briefings for various levels of personnel and contractors. Performs other related duties as assigned. Requirements Conditions of Employment Qualifications KNOWLEDGE REQUIRED BY THE POSITION Knowledge of CNIC 7043.1 NAF Procurement Policy and NAF Purchase Car Standard Operating Procedures. High school diploma is required. Specialized Knowledge of Non appropriated fund procurement policies and procedures. Skills in effective communication techniques, both oral and written. Also, must possess good interpersonal skills enabling incumbent to work effectively with others at all levels. Familiarity with and the ability to utilize a computer, to include automated systems, Word, Excel, PowerPoint, etc. General knowledge related to the NAF purchase card, and automated accounting systems. Analytical skills sufficient to evaluate data and prepare reports. Must complete the NAF Basic Procurement Correspondence Course (or equivalent), and the NAF Purchase Card Program training within 3 months of hire. Education Highschool diploma, one year experience and general knowledge related to the NAF purchase card is required by the position. Additional Information Salary is dependent on experience and/or education. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.