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Job Description

About NMS

Built on a culture of safety and integrity, NMS delivers award-winning, integrated support services to a variety of clients in food service, facilities management, camp services, security and hotel management in Alaska and the continental U.S. We are proud to serve not only our original oilfield clients, but also clients from federal, state, and local governments, corporate facilities, healthcare institutions, schools and universities, manufacturing centers, and the transportation and telecommunications industry. Our clients have peace of mind knowing we are committed to delivering best-in-class service, and we bring creativity, technology, and experience to every project. Our mission is to provide management and support services at a level of quality, value, safety and expertise beyond our clients’ expectations. At NMS, we expect our employees to fulfill that mission in every aspect of their work.

Summary

To provide support to the facilities management and custodial services department with administrative support in a competent and professional manner. The role requires the ability to manage several tasks simultaneously while meeting deadlines with good organizational and interpersonal abilities.

Responsibilities

• Coordinates facilities management issues with HA real estate, contractors and third parties to ensure coordination, reporting and resolution of all property related issues.

• Acts as the delegated Facility Manager whenever so directed.

• Receive incoming work requests and enter data into Computerized Maintenance Management System (CMMS) system to generate work orders.

• Dispatch work orders to appropriate technician/subcontractor as directed by the NMS General Manager.

• Dispatch custodial requests to appropriate custodial personnel as directed by the NMS Facility Manager.

• Overall management of data in the CMMS system, generating necessary reports, entering equipment data, and preventive maintenance schedules into the system.

• Process subcontractor invoices.

• Load equipment/location data into CMMS system to build asset base as received by technicians and subcontractors.

• With NMS Facility Manager, technicians, subcontractors and client administration, employees build preventative maintenance scope and frequency for tracked equipment within CMMS system.

• Track and manage subcontractor insurance certificates, ensuring that all utilized subcontractors have appropriate levels of insurance that are up to date and in force.

• Track and maintain records of actual hard costs of labor, material, subcontractor and equipment for accurate billing.

• With NMS Facility Manager, assists with work scheduling and communication to internal and external customers.

• With NMS Facility Manager, assists with reconciliation, verification, and accuracy for monthly billing invoice for client.

• This position is responsible for the supervision of staff as needed.

• Subject to on call status and emergency callbacks whenever required.

• Inspects work orders for quality assurance.

• Inspects work areas for potential hazards and informs the FM of all issues identified.

• Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

• A High School Diploma or GED equivalent.

• A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS’ vehicle insurance policy.

• Minimum one (1) year related experience required.

• Intermediate skill set using Microsoft Office, Word, & Excel, Adobe Reader XI (create, edit PDF files).

• Must be fluent in speaking, reading, and writing English.

Preferred

• Three (3) years’ experience in Facilities Management and preventative maintenance.

• Previous experience operating a CMMS.

• Three years’ experience in Airport Maintenance at the regional airport level or higher.

• Previous experience operating in a SIDA security environment.

• Basic knowledge of OSHA’s rules/regulations for both maintenance & construction. Decent understanding & experience in Facility Maintenance.

• Knowledge of construction materials terminology and supplies. Ability to read & interpret blueprints, schematics, etc.

Working Conditions and Physical Requirements

Weather:Indoors - environmentally controlled; requires most or all work to be done inside.

Noise level:The noise level in the work environment is usually that of a standard office atmosphere.

Description of environment: Office buildings with standard office environment.

Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs.

Competencies

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.

Default: Location : Location US-HI-Honolulu

Job ID 2025-15410

NMS Division NMS FFM

Work Type On-Site

Work Location Honolulu

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.