Experience Inc. Jobs

Description

We are seeking a diligent and efficient Administrative Assistant for a Real Estate company Honolulu, Hawaii. You will be instrumental in providing administrative support, managing communication, coordinating with vendors, and ensuring the smooth running of the office. This role offers a short term contract employment opportunity.

Responsibilities

• Assist the general manager in overseeing all building vendors, coordinating repairs, and scheduling necessary work.

• Manage communication through email blasts to notify residents of issues affecting the community.

• Provide administrative support by assisting with check requests, filing, e-filing, and maintaining organized cloud-based systems.

• Handle data entry tasks by accessing and inputting data into association software, and maintaining existing hard copy files.

• Manage the office by answering phones, greeting and assisting visitors and tenants, managing mail and deliveries, and ensuring the office is well-organized and stocked with necessary supplies.

• Learn and follow Standard Operating Procedures.

• Manage vendor relationships and performance, ensuring they are communicated with, scheduled, and paid promptly following each event.

• Handle inbound and outbound calls, providing excellent customer service.

• Use Microsoft Excel, Outlook, and Word to accomplish tasks and maintain records.

• Schedule appointments and assist visitors as part of your daily tasks.

• Handle mail processing and deliveries, and coordinate with multiple vendors.

Requirements

• Minimum of 2 years of experience in an administrative assistant role, preferably within the Real Estate industry

• Proficiency in Microsoft Office Suite, including Microsoft Word, Excel, and Outlook

• Proven experience in customer service roles

• Demonstrated ability in data entry

• Strong written and verbal communication skills, with experience in email correspondence

• Experience in handling inbound and outbound calls

• Ability to schedule appointments and manage calendars

• Experience in assisting visitors and handling their inquiries

• Experience in ordering office supplies and managing inventory

• Ability to process mail and coordinate deliveries

• Experience in liaising with multiple vendors

• Ability to work independently and as part of a team

Free parking provided!

To be considered for this opportunity, please apply or call today!

(808) 531-0800

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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