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Reporting directly to the Site General Manager, the Site Coordinator is responsible for performing a broad range of duties in support of the executives and the Hollister, CA site. This position demands excellent communication and interpersonal skills, enabling effective information sharing and support for internal and external contacts. Success in this role requires outstanding attention to detail, superior problem-solving capabilities, confidentiality, and a strong sense of integrity and trust.

Roles & Responsibilities

Administrative Support:

• Provide a wide array of complex administrative support, including confidential tasks that are critical to daily operations.

• Manage the leadership team's master calendar, ensuring timely updates, scheduling, and communication of events/activities.

• Track and communicate project deadlines for the leadership team, ensuring timely completion of tasks.

• Provide administrative support including calendaring, expense reporting, and communications support for Site General Manager, VP of Business Growth and Development, and CIO.

• Purchase and maintain the office supply inventory for the site.

• Respond to phone calls, physical mail, and email messages, handling various information dissemination tasks.

Company Communications:

• Author, review, and distribute internal communications, ensuring the handling of sensitive and confidential information.

• Liaise with personnel across the organization to gather and communicate critical information.

Event & Meeting Coordination:

• Organize and manage logistics for site meetings, customer visits, and large-scale events, including booking space, arranging security, and coordinating catering.

• Prepare notifications for visitors, including customers and interviewees.

• Manage site-wide events such as benefits events, volunteer activites, and company parties.

Travel & Expenses Management:

• Arrange and manage complex travel schedules, including changes and cancellations.

• Create, track, and submit expense reports for the leadership team.

Organizational Development & Team Support:

• Support team-building activities and organizational morale, rewards, and training initiatives.

• Coordinate department meetings, events, and multi-time-zone conference calls or video conferences.

• Contribute to team goals by performing related duties as requested and offering support where needed.

• Analyze problems, compile data, and prepare recommendations for leadership.

Employee Engagement:

• Assist with new hire orientation and onboarding, recruiting efforts, and employee appreciation and engagement events.

• Lead community and volunteer projects for the site.

• Collaborate with the facilities team on space allocation, maintaining site plans, and managing stockroom supplies.

• Assist with university recruiting planning and coordination of service awards.

Qualifications - External

• High School Diploma, Bachelor’s degree preferred

• 2+ years of experience in a related administrative role

• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint

• Strong attention to detail and high accuracy

• Excellent verbal and written communication skills

Preferred Qualifications:

• Bachelor’s degree

• Advanced presentation-building and business writing skills

• Advanced computer skills, including Word, Excel, PowerPoint, and Outlook

• Ability to gather, analyze, and summarize data for reports and presentations

• Proven ability to streamline and automate manual processes

• Strong understanding of business processes and cross-functional collaboration for developing optimal solutions

Compensation: The pay range for this position is $19.68 - $36.52 per hour.

Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

Fortive: For you, for us, for growth.

This position is also eligible for bonus as part of the total compensation package.

The pay range for this position is $19.68 to $36.52 hourly.. Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.

We are an Equal Opportunity Employer

Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.