Job Information
DivIHN Integration, Inc Administrative Assistant in Hoffman Estates, Illinois
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12187979
For further inquiries regarding the following opportunity, please contact one of our Talent Specialists\ Divya at 224 369 2969/darora@divihn.com\ Meghna at 224 369 4230/mparwar@divihn.com
Title:Administrative Assistant (Hybrid)
Location:Round Lake, IL
*Duration:6 Months\ *
Hybrid: Onsite 3 days/week in Deerfield
Description:
- You are the go-to person for our recruiters, candidates and hiring managers, focused on supporting hiring activities and playing a pivotal role in delivering an amazing experience.
- You\'ll thrive in a fast-paced environment, you\'re super organized, proactive and outcome-oriented.
- This means you\'re also phenomenal at multi-tasking, with high attention to detail and, you\'re definitely someone that loves talking to people!
- Your day will center around ensuring all logistical and administrative aspects of recruiting and onboarding are delivered with precision (and a smile).
- You\'ll be in sync with your recruiters to achieve seamless handoffs, acting with urgency to navigate and resolve challenges.
- You\'ll work well alongside your teammates and independently and your positive engagement with others will ensure a great experience for everyone involved.
- Key accountabilities will range from managing interview requests to facilitating candidate travel or jumping in to proactively assist your recruiters and hiring managers.
- You\'ll own expertly leading and supporting candidates through post-offer processes efficiently and effectively, right through to their first day.
- You\'ll be an outstanding communicator, skilled at establishing effective relationships.
- As a Recruiting Coordinator, you\'re an integral part of the success of the team.
- This person is basically the admin for the TA team, need someone who is very organized, detail-oriented, and who can multi-task in a fast-paced environment.
- Experience with scheduling interviews and coordinating travel
\ Your team:\ You\'ll benefit from being part of a fantastic, global Talent Acquisition organization, with diverse and experienced professionals. We\'ll support your development and will provide you access to tools, technology, and training to help advance your career. We value speed, simplicity, courage, and collaborating as one team. We offer autonomy with accountability and you\'ll be a key member of the local HR team.\ \ What you\'ll be doing:
- Work with the hiring team and candidates to secure interview availability and respond to queries
- Using relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and support logistics
- Actively contribute to a first-class experience and be the face of client when meeting and greeting candidates
- Play a lead role in supporting candidates to navigate through post-offer processes including background checks
- Participate in continuous improvement projects
\ What you\'ll bring:
- Bachelors degree preferred with 1 or more years of experience in a coordination role, ideally within an onsite or in-house team
- Experience with complex or volume scheduling
- The user of Outlook, Excel, Word, PowerPoint, and Workday preferred
- Capability to interact with people at all levels, with a focus on building high-quality relationships
- Ability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
- Experience within Human Resources preferred