Job Information
Baird & Warner Administrative Assistant in Highland Park, Illinois
About Baird & Warner Real Estate
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary
We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Highland Park office.
*This is a full time, in-office position with expected hours M-F 9:00am-5:00pm.
Essential Duties And Responsibilities:
Compile property transaction files for all listings and contracts and verify information.
Technologically savvy
Marketing support
Listing maintenance, create paperless listing files, process listing agreements
Process sales, closings and earnest money
Answer phones
Administrative support services
Document management
Distribute and prepare incoming and outgoing mail
General office support functions including greeting customers and maintaining office appearance.
Process buyer rep agreements
Data entry
Office supply upkeep
Communicate office maintenance requests to home office
Assisting agents with in office document preparation
Tasks assigned by Broker Manager & Sales Support Manager
Punctual arrival time by 9am
Assisting other employees in office duties
Attend office events, happy hours, meetings
Qualifications
Strong communication skills (verbal & written)
Ability to multi-task & prioritize
Strong computer skills - including Google platform and Microsoft Office
Ability to perform accurate data entry
Team player but can work independently
Professional appearance
Proactive
Real estate knowledge is a plus
Education/Experience
High School Diploma or equivalent required.
Minimum 1 year Administrative Assistant experience.
Previous Real Estate administrative experience desired.
Benefits
Medical, dental, vision, PTO, VTO