Job Information
Pennsylvania State University Administrative Assistant, Children’s Miracle Network in Hershey, Pennsylvania
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
Our Current Opportunity at Penn State Health and Penn State College of Medicine:
The Pennsylvania State University is seeking an Administrative Assistant for Children’s Miracle Network (CMN) at Penn State Health Children’s Hospital. Each year, Penn State Health Children's Hospital needs $4 million from CMN to help save kids' lives. Those funds are raised, often one dollar at a time, by individual donors, Miracle Families, corporate partners, and community fundraisers who are all passionate about changing kids' health. CMN funds life-saving equipment, vital patient programs, and innovative research to help provide the best possible care to sick and injured children in our community. Since it began locally in 1984, CMN has raised more than $91 million for Penn State Health Children's Hospital. Reporting to the Director of Children’s Miracle Network and working closely with Children’s Miracle Network team members, the Division of Development and Alumni Relations, and other University partners, the Administrative Assistant will:
Provide executive level support to the CMN Director to include: calendar management, meeting scheduling, overseeing updates in our donor database, coordinating donor visits and travel, and facilitating special projects
Manage administrative responsibilities for CMN including answering telephone calls, greeting visitors, tracking and ordering supplies, providing information to and/or referring questions/inquiries from donors, volunteers and sponsors, and assisting other CMN team members as needed
Support the CMN Director with management of the annual operating budget and ensure contract obligations with Children's Miracle Network Hospitals are being met
Assist with fundraising event execution by managing budgets - tracking income and expenses, ensuring the planning timelines are being met, and accurately tracking event attendees
Serve as point of contact with office operations staff on processing gifts to CMN, acknowledgement of honorary and memorial gifts, contract review, and management of data requests/reporting
Assist with scheduling meetings, gathering information for agendas, and preparing summaries for the CMN Advisory Board and its members
Serve as CMN's primary liaison with financial officers at Penn State College of Medicine and the Penn State Health Milton S. Hershey Medical Center for bill processing, expense reimbursement, budget allocations, and preparation of financial documents
Share in the development of all CMN fundraising programs including innovation and critical thinking to overcome obstacles and anticipate program gaps
This position typically requires a high school diploma or higher and 2+ years related experience or an equivalent combination of education and experience. The successful candidate will also have:
A results-oriented style with high attention to detail, the ability to multi-task, project manage and meet deadlines in a dynamic, fast-paced team environment
Proficiency in Microsoft Suite of products including Access, Excel, Outlook, PowerPoint, and Word
Capacity to learn University business systems such as Advance Web database, SIMBA (System for Integrated Management, Budgeting, and Accounting), Zoom, and Office 365 (training is available)
A proven ability to self-motivate and work both independently and as part of a team
Strong organizational and prioritization skills
A passion for pediatric healthcare and a commitment to best practices in the development profession
Exemplary grammatical, written, visual and oral communication skills
A professional can-do attitude with enthusiasm that upholds the mission and core values of the organization
Demonstrated commitment to diversity, equity, inclusion and belonging
A commitment to professional development, learning, and being mentored
Schedule flexibility to include some evenings and weekends with possible overtime
Operation of a motor vehicle as part of the position’s duties and a valid driver's license are required. In addition to standard background checks, the following: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. The Division of Development and Alumni Relations is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.
Location
This position is based at Penn State Health and College of Medicine in Hershey, Pennsylvania. With proximity to New York, Washington, D.C., Philadelphia, and other major metropolitan centers, and with strong ties to Penn State’s University Park campus, located less than two hours away, PSH and COM connects central Pennsylvania with world-class medical care, research, and education.
Known to residents and visitors as “the Sweetest Place on Earth,” the city of Hershey is still home to the chocolate company created by Milton S. Hershey, and thousands of families each year enjoy the fun of Hershey Park, with its more than seventy rides and attractions. Hershey also welcomes avid golfers to four world-class courses, and the area offers a range of outdoor activities, including fishing and biking. Penn State Health Milton S. Hershey Medical Center is just thirteen miles from the center of Pennsylvania’s state government in Harrisburg, ranked as one of the top cities in the country to raise a family.
To discover why residents love our region, please visit: http://visithersheyharrisburg.org
The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$38,300.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
Hershey, PA