Job Information
Westaff Administrative Assistant 3 in Helena, Montana
Westaff is seeking a Administrative Assistant 3 for a state office in Helena, MT! Schedule: Full Time, M-F, 8am-5pmTerm: 3 monthsPay: $22.06 Responsibilities:Opens, reviews, and processes incoming and outgoing mail, including written, fax, email, and certified mailings.Prepares legal documents, correspondence and other documents as requested by staff.Creates and maintains accurate electronic case files for all contested cases before the OAH using an electronic case management system in accordance with office policies.Schedules administrative hearings, coordinates exchange of exhibits and filing of documents, and determines if documents meet filing requirements.Monitors each case for compliance with mandatory timeframes as set by federal and state laws and regulations. Report’s discrepancies and implements remedial actions necessary to ensure compliance with applicable regulations.Proofreads and edits legal documents.Provides information to staff, attorneys, obligors and obliges, and the general public.Schedule’s meetings and conference calls as requested.Monitors the phone lines and responds to inquiries. Routes calls to staff members.Maintains reference manuals, memos, and other office policy memoranda.De-identifies decisions to ensure compliance with confidentiality requirements for uploading to the website.Maintains office filing systems as required by record retention laws.Coordinates and administers activities for the Board of Public Appeals (BOPA) including drafting letters, agendas, and minutes. Coordinate’s meeting space and drafts payment vouchers for BOPA members’ compensation.Attends meetings of the BOPA, operates conference phone, and takes minutes, records meeting.Works as part of the administrative support team to effectively and timely meet the needs of the office. Qualifications:High School Diploma/GEDOne year of training in legal terminology.Two years job-related professional administrative legal support experience.Other combinations of education and experience may be considered on a case-by-case basis. Benefits:Weekly pay!FREE online skills training availableState opportunity Military and veterans encouraged to applyDon't wait - APPLY TODAY!