Experience Inc. Jobs

Employment Type:

Full time

Shift:

Day Shift

Description:

Saint Francis Hospital and Medical Center a member of Trinity Health Of New England is looking for an Executive Associate to join our Team.

The Executive Associate supports the executive leaders by performing broad encompassing and high-level administrative duties requiring strong work experience in managing multiple priorities simultaneously within all assigned executive supporting functions. Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a fast-paced leadership team.

What will you do:

• Managing multiple calendars, scheduling meeting, and appointments; coordinating with other colleagues and external contacts

• Organize and prepare for meetings, including compiling agendas, gathering documents and coordinating logistics of meetings, such as booking conference rooms and arranging catering.

• Attend meetings for minute taking, following up on action items.

• Drafting letters, emails, memos, invoices, reports, presentations, and other documents.

• Schedules and attends meetings, taking notes and recording minutes as requested and screening and review of recorded or electronically managed recordings/transcripts of meetings

• Filing, data entry, maintaining records and submitting / expense records for ELT members.

• Coordinate, deliver and at times lead on projects in collaboration with the executive as assigned

• Maintain a high-level understanding of all operations and current office events as the go-to person for other leaders to consult with while maintaining strict confidentiality regarding sensitive information.

Minimum Qualifications

• Associates degree with a minimum of 5 years experience as an Executive Assistant; Bachelor's degree preferred with a minimum of 3 years of experience as an Executive Assistant.

• Expert level in Microsoft Office Suite or similar software including the ability to create Powerpoint presentations, Excel spreadsheets and navigate other business related documents.

• Demonstrate high level of independence and autonomy in executing assigned projects and duties.

• Excellent communication skills

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Highlights

• Full-Time/ Days

• Great benefits effective on first day

• Mission-Driven Team Environment

Facility Information

Saint Francis Hospital is committed to exceeding the expectations of our patients and families by providing world-class service in a progressive, people-centered, compassionate health care environment. We are licensed for 617 beds and 65 bassinets, are a major teaching hospital and the largest Catholic hospital in New England.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran