Job Information
Commonwealth of Pennsylvania Administrative Officer 1 in Harrisburg, Pennsylvania
Reference #: 4454470 THE POSITION Are you a highly ambitious and organized professional who would enjoy working in a fast-paced environment with an excellent team? The Department of State (DOS) is excited to welcome an Administrative Officer 1 to share your skills and knowledge! This role is essential in providing administrative support for the Deputy Secretary for Regulatory Programs, the Deputy Secretary for Elections and Commissions, and Executive Offices at the Department of State to ensure operations are conducted efficiently and effectively. Take the next step in your career and apply today!
DESCRIPTION OF WORK
As an Administrative Officer 1, you will draft and prepare correspondence for review and signature, ensuring information is accurate and grammatically correct. You will also serve as the Agency Response Administrator for the Governor's Office emails to include reviewing correspondence, answering emails, or assigning to the appropriate office bureau contact person to provide a response.
Exercise your organizational skills by preparing the Deputy Secretary's biweekly report for submission to the Secretary, scheduling meetings and maintaining the Deputy Secretary's calendar, and acting as a liaison between bureau directors and other agencies and the Deputy Secretary. You will be responsible for coordinating and scheduling travel and conference arrangements, completing travel expense reimbursements for the Deputy Secretary and others within the DOS Executive Office, and completing Time and Expense reports for bureau directors and commissioners.
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch. Telework: You may have the opportunity to work from home (telework) part-time. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. Salary:In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS Minimum Experience and Training Requirements: Two years of experience in varied office management or staff work; and bachelor's degree; or Any equivalent combination of experience and training.
Additional Requirements: You must possess at least 2 years of experience providing direct administrative support to executives. You must be able to perform essential job functions.
How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspx and c ick the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.