Experience Inc. Jobs

Description

Are you a detail-oriented professional with a knack for organization and a passion for supporting educational and public safety programs? We have an exciting opportunity for an Administrative Coordinator who will play a key role in managing day-to-day operations, confidential documents, and program logistics.

Key Responsibilities:

Confidential Administrative Support:

• Handle complex administrative tasks, including the preparation and processing of confidential documents, meeting agendas, and minutes.

• Maintain departmental records, data, and legally required notices, ensuring accuracy and compliance with confidentiality policies.

Office & Supply Management:

• Oversee inventory and supply orders, manage instructional equipment repairs, and ensure availability of necessary office supplies and textbooks for program needs.

Budget Tracking & Financial Reporting:

• Assist in tracking departmental budgets, researching discrepancies, maintaining account balances, and preparing financial reports to support operational efficiency.

Course Administration:

• Provide administrative support for course creation, student registration, and billing processes.

• Prepare completion certificates, cards for program graduates, and certifications for relevant classes.

Calendar & Event Coordination:

• Organize and maintain the supervisor’s calendar, schedule meetings, coordinate meeting and event logistics, and manage classroom schedules.

Program Oversight & Compliance:

• Review forms, documents, and processes to ensure adherence to departmental policies and procedures.

• Maintain an updated instructor network to give instructors seamless access to essential resources.

Database & Social Media Management:

• Maintain and manage the student database and oversee social media platforms for the department to ensure effective communication and program visibility.

Instructional & Online Program Support:

• Provide instructional support for online programs through D2L by assisting students and instructors with program delivery and troubleshooting.

Emergency Response Coordination:

• Provide administrative oversight for the college’s Quick Response System (QRS), which manages ambulance and medical standby coverage for events.

  Requirements

Ideal Candidate Profile:

• Strong Organizational Skills: Capable of managing multiple priorities while providing thorough attention to detail.

• Technical Proficiency: Experience with database management, online learning platforms (D2L preferred), and social media content management.

• Budget & Financial Acumen: Ability to track budgets, resolve discrepancies, and prepare financial reports.

• Effective Communication: Skilled in preparing meeting materials, maintaining professional correspondence, and organizing schedules.

• Adaptability: Calm under pressure, proactive, and ready to support a diverse range of tasks.

Why Join Our Team?

This is a pivotal role within a local educational institution, contributing to the success of critical educational and safety programming. Your work will directly impact the experience of students, instructors, and the public while reinforcing the core values of our institution. If you're looking for meaningful work in a dynamic and mission-driven environment, this could be the role for you!

Take the next step in your career and apply today to be part of our dedicated team!

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .