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Position Information

Posting NumberSRGV8059

Working TitleASSISTANT DIRECTOR OF ADMISSIONS FOR MEDICAL EDUCATION

Number of Vacancies1

LocationHarlingen, Texas

DepartmentSOPM Admissions

FTE1.0

FLSAExempt

Scope of Job

To assist in directing and managing the day-to-day operations and activities of admissions for Medical Education.

Description of Duties

• Assists the director with managing the daily operations and processes of admissions for medical education.

• Establishes, manages, and monitors standards of quality control for admission processes for medical education.

• Directs and supervises processing of admissions applications, maintaining and updating student records and files, transcripts, and transcript evaluation process.

• Supervises assigned employees in the administration of admissions for medical education and oversees all operations in the absence of the Director.

• Manages and reviews transfer evaluations of credits for medical students.

• Supervises, interprets and implements programs admissions criteria set forth by the institution, departments, state and accrediting agencies to ensure compliance.

• May participate in short-term planning and setting objectives for the assigned area.

• May collaborate in the budgetary planning for the medical admissions area.

• Analyzes program issues/challenges and recommends appropriate action.

• Coordinates and collaborates with the technical team to test process enhancements and systems upgrades for the medical admissions area.

• Creates reports for various programs to analyze the impact of regulations and procedural changes on prospective applicants.

• Analyzes and resolves complex and controversial program issues to assist management with decision-making.

• Counsels and advises potential students, parents, faculty, and staff concerning medical admissions policies, procedures, regulations, and services.

• Coordinates information and prepares reports as required by programs.

• Serves as liaison between medical admissions and other campus departments, as well as other non-institutional agencies or institutions.

• Attends compliance meetings and conferences to maintain knowledge of policies and best practices.

• Performs other duties as required.

Supervision Received

General direction from assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Master’s degree from an accredited university.

Licenses/Certifications

N/A

Required Experience

Three (3) years of experience performing closely related duties.

Preferred Experience

Experience in academic and scholastic matters, including advising, recruiting or other equivalent related experience in a Higher Education setting.

Equipment

Proficient in MS Office products and ability to learn other software. Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Work is performed primarily in a general office environment. Flexibility to work some evenings and/or weekends and some traveling may be required. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Must have strong interpersonal and communication skills as well as excellent organizational skills. Ability to respond effectively in a variety of situations, ability to multi-task, and demonstrate computational ability. Must work effectively in team situations and be detail-oriented. Exhibit integrity with high ethical standards and strict adherence to University rules and regulations.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date02/05/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-2451 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/45970

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document