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Job Description Summary

Proactively provide a range of Executive administrative support for the GE Gas Power Sourcing Leader and Materials Leader as well as coordination / support, as needed, for the Sourcing and Materials staff/ Senior Leadership team members . Independently execute all assigned responsibilities and effectively balance the needs of multiple individuals. Operate as part of a team that works together and provides back-up support to other administrative staff as needed.

Job Description

Essential Responsibilities :

• Proactively support the assigned leader and team by independently executing all responsibilities while successfully balancing the needs of multiple Sourcing and Materials staff/ Senior Leadership team members

• Prioritize, maintain, and organize extensive and complex calendars, schedule appointments and meetings (including both on-site and off-site conference arrangements), arrange end to end travel schedules, travel itineraries, air, hotel and ground transportation, manage international visa and right to visit documents, reconcile T&L expenses. Work with others to organize meetings with multiple attendees across different geographic locations in the most efficient way

• Manage Annual Engagement Matrix including: 1:1 mentor, leadership team, Sourcing LT, Materials SLT, and other rhythmic meetings as required

• Proactively look ahead at calendars/schedules to identify conflicts, judge efficiency and suggest adjustments

• Maintain distribution list, craft communication for organizational announcements, draft and manage social media posts (Linked In) in partnership with Comms team

• Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed

• Schedule, plan and organize all event planning for monthly supplier conferences as well as regional conference with 15-200 suppliers; travel with as appropriate

• Manage a range of general administrative services including: documentation management/file set up and maintenance, invoice processing, etc.

• Anticipate, identify, analyze and solve issues/conflicts independently and discretely

• Manage Workday transactions in coordination with HR partner

• Communicate professionally with internal and external persons, at times acting as first point of contact to {functional leader} and/or staff making interactions positive experiences

• Handle confidential data and matters discreetly and professionally

• Create and manage purchase orders as needed; manage outgoing shipments as needed

• Maintain gratitude plan with communications for moments that matter (ie birthdays, anniversaries, major life events for team)

• Work as a team player with other assistants and teams

• Special projects as required

Qualifications/Requirements:

• Bachelor’s degree or High School diploma and five years’ work experience

• Minimum three years’ experience in event planning, administrative support, or complex project management or equivalent experience

Pay Transparency:

The pay for this position is $1,197.44 - $2,396.80 USD weekly. This posting is expected to close on October 22, 2024, or thereafter.

*The Company pays a geographic differential of 110%, 120% or 130% of salary in certain areas.

Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach, a 24/7 nurse-based resource; and access to the Employee Assistance Program, providing 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Retirement Savings Plan, a tax-advantaged 401(k) savings opportunity with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness.

General Electric Company, Ropcor, Inc., their successors, and in some cases their affiliates, each sponsor certain employee benefit plans or programs (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace, or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor’s welfare benefit plan or program. This document does not create a contract of employment with any individual.

Benefits Available to You

GE employees rise to the challenge of building a world that works. In order to meet this mission, we provide varied, competitive benefits to help support our workforce: https://jobs.gecareers.com/global/en/ge-career-benefits

• Our compensation & benefits are designed to help you manage your personal and family needs, while rewarding high performers. We offer a robust benefits package depending on your employment status and your national requirements.

• A healthy, balanced lifestyle can mean different things to different people. We've created programs that support the way you live and work today.

• GE invests to provide opportunities to grow your career by providing a path for continued on-the-job learning and development .

Inclusion & Diversity

At GE, we believe in the value of your unique identity, background, and experiences. We are committed to fostering an inclusive culture , where everyone feels empowered to do their best work because they feel accepted, respected and that they belong. Click here to learn more: https://jobs.gecareers.com/global/en/diversity-at-ge

About GE Gas Power

GE Gas Power engineers cleaner, more accessible energy that people depend on, powering growth and prosperity for people everywhere. Our leading technologies produce a third of the world’s electricity thanks to our talented people, who make gas work for our customers, stakeholders and the world. Through relentless innovation and continuous partnership with our customers, we are building the energy technologies of the future and providing the cleaner, more efficient power people depend on today.

Additional Information

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer (https://www.eeoc.gov/sites/default/files/2022-10/22-088_EEOC_KnowYourRights_10_20.pdf) . Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

GE will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable).

Relocation Assistance Provided: No