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Administrative Assistant

Location:

Greensboro, NC, US, 27409

Position Type: Professional

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

As a Management Support Professional on the Product Safety & Certification team, you will report to the Vice President of Product Safety North America and be an important member of the Management Team.

Responsibilities will include:

• Providing support to the leadership team to ensure that goals and objectives are accomplished, and operations run efficiently.

• Managing the leadership calendar, including organizing and scheduling meetings, sending reminders, organizing catering, and prioritizing sensitive matters.

• Formatting information for internal and external communication (emails, presentations, reports).

• Assisting in coordinating travel arrangements—foreign and domestic—for the management team.

• Completing accurate and detailed leadership department expense reporting and other departmental reports, as needed.

• Inputting orders and payments into the Enterpriser Buyer (EBD) system, serving as a back-up EBD key user, and maintaining accurate records of orders/purchases for audits.

• Performing special projects that require a combined knowledge of functional and administrative needs.

Your Future Team

Our team, Product Safety and Certification sits within Complete Vehicle which is a part of Volvo Group Trucks Technology North America. In Certification and Compliance, our focus is on product safety and regulatory compliance. As a part of the Product Safety Certification team our mission includes acquiring and maintaining product safety certification including but not limited to US federal and state regulations.

Together with us, you will be part of a global and diverse team of highly skilled professionals. We have a strong culture based on our company values, which is central to all our work. We believe in a work environment where:

• We constantly strive for outstanding Performance

• We are obsessed with Customer Success

• We initiate Change to stay ahead

• We willingly place our Trust in each other

• We have a huge Passion for what we do

Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:

• Proactive problem solver with exceptional communication skills.

• Excellent ability to collaborate and build strong internal networks.

• Meticulous attention to detail.

• Positive, service-minded, driven and have a proven ability to plan and manage time effectively.

• Structured and well-organized, yet flexible to adapt to the changing nature of the leadership landscape.

• High level of personal integrity and ability to handle sensitive and confidential information.

Requirements:

• Associate degree in Business Administration, Office Technology, or a related field

• 4 years of related experience in a corporate environment

• Experience supporting senior / executive management in an administrative capacity

• Advanced training in office administration and procedures

• Excellent written and verbal communication skills

• Strong coordination and organization skills

Preferred

• Experience with any of all of the following software used at Volvo: Microsoft Office, Microsoft Teams, SAP, EBD.

• Familiarity with the Volvo Group organization, administrative routines and systems

What’s in it for you?

We offer a solid package of compensation and benefits, plus you will enjoy:

• An organization the prioritizes employee's health and well-being.

• Working in an empowered team solving complex challenges.

• Opportunity to work with new technologies such as automation, electromobility, and connectivity.

• Competency development through the Volvo Group University.

• Modern workspaces that allow agility and collaboration.

• Multiple electric charging stations for cars.

• Onsite facilities and activities that make everyday life easier including a cafeteria, chair massages, fitness center and fitness classes offered daily.

Ready for the next move?

Apply today and join our team on our current change journey!

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.

Group Trucks Technology are seeking talents to help design sustainable transportation solutions for the future. As part of our team, you’ll help us by engineering exciting next-gen technologies and contribute to projects that determine new, sustainable solutions. Bring your love of developing systems, working collaboratively, and your advanced skills to a place where you can make an impact. Join our design shift that leaves society in good shape for the next generation.

Job Category: Administrative & Business Support

Organization: Group Trucks Technology

Travel Required: Occasional Travel

Requisition ID: 14100

View All Jobs (https://jobs.volvogroup.com/?locale=en_US)

Do we share the same aspirations?

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.

Nearest Major Market: Greensboro