Experience Inc. Jobs

Support Professional, Workforce Training

Department: Workforce Training

Location: Grand Rapids, MI

The Support Professional provides vital support to the Dean and Associate Dean of the School of Workforce Training and the Tassell MTEC by providing excellent service to faculty, external employers, community partners and staff for occupational programs and acts as the department APSS for the Construction Trades Apprenticeship Program.

Requisition ID: 31 Employee Group: https://www.grcc.edu/faculty-staff/human-resources/employee-groups-resources/employee-groups/apss Schedule: 40 hours/52 weeks Compensation: $19.83 per hour Benefits: https://www.grcc.edu/faculty-staff/human-resources/benefits-insurance/medical-plans/new-hire-benefit-enrollment Reports to: Dean of School of Workforce Training and Tassell MTEC Posting Opens: 09/12/2024 Posting Closes: 09/26/2024

ESSENTIAL FUNCTIONS

• Operate an efficient office and provide high-level secretarial support to the Dean and Associate Dean of WFT, MTEC program teams and grant projects. • Serve as point of contact for administrative and instructional activities for the Dean, while utilizing excellent judgment when dealing with sensitive and/or confidential information. • Serve as department secretary for the Construction Electrical Apprenticeship program including: receive syllabi, office hours, assist in budget oversight, assist with assigning faculty and rooms in PS, create class sections in PS, run Faculty Information Forms (FIFs), order textbooks, assist with employer communications, tuition bills, grade reports, faculty/instructor evaluations, transcripts, working with credential granting organizations. Admit students in PS from the Construction Electrical Application. Enroll first time students in class. Verify and sign State of Michigan form for apprentice card. Conduct audits of apprentice files when apprentice is enrolled in Elec 7 to advise on what they need to finish certificate program. • Track and document apprentices who have passed the journeyman's exam by checking in LARA State of Michigan online. • Ensure that room assignments for Electrical apprentice classes are correct in PS and that there is no double booking of rooms at the MTEC. • Process financial paperwork, such as requisitions, invoices and procards, using College technology and programs to ensure compliance with College policies and procedures. Run journals and reports for MTEC leadership team and grant teams to ensure expenses and revenue are posted to correct accounts and within budget. Ensure grant invoices are processed in a timely manner. Process journal transfers when requested by the Dean. • Serve as back-up to the MTEC operations manager to schedule and coordinate the events held at the MTEC and for the Career Advance Center (welcome center) activities. This includes all activities requested at the MTEC such as community, government, partners, etc. Assist with event planning for community partners. • Coordinate and submit accurate payroll records for all contingent MTEC, WFT and grant employees. Submit additional pay forms per Dean or Associate Dean request. • Maintain appointment calendar, organize work schedule and establish critical time lines for the Dean. • Submit new employee access requests using the online request forms. Assist with training or orientation of current or new faculty, staff, vendors, or student employees, especially with technology, telephone system, computer, email, keys and parking. • Process refunds for WFT courses using the non-credit enterprise system and Paypal. • Process checks and cash for deposit in appropriate account numbers and document. • Process and file articulations for JT. • Proof read all marketing and outreach materials before disseminating. • Arrange for internal meetings and prepare meeting materials as requested.