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Assistant Director for State Aid Programs and Compliance

Department: Financial Aid

Location: Grand Rapids, MI

This position provides leadership and guidance in the interpretation and implementation of State financial aid-related regulations. Working in close collaboration with the Executive Director of Financial Aid, this individual is responsible to ensure GRCC's policies and procedures related to state programs are properly and effectively administered. As such, the individual will ensure that students receive thorough and timely information about State programs. Additionally, the individual will take a lead role in monitoring student eligibility and ensuring accurate awarding. This position is also responsible for the analysis of data and the creation of dashboards and reports for tracking metrics related to financial aid applicants for use by Student Success administrators and Executive Leadership Team members. This individual will work collaboratively with the Executive Director of Financial Aid to ensure State, institutional, and other reporting functions are completed in a compliant, timely, and accurate manner. This position will work directly with external auditors to facilitate annual compliance audits, as well as periodic state and federal program reviews.

Requisition ID: 825 Department: Financial Aid Employee Group: https://www.grcc.edu/faculty-staff/human-resources/employee-groups-resources/employee-groups/professional-management-administration Schedule: Full-Time, Exempt Compensation: AP5, $56,256 annually Benefits: https://www.grcc.edu/faculty-staff/human-resources/benefits-insurance Reports to: Executive Director of Financial Aid Posting Opens: 02/07/2025 Posting Closes: 02/21/2025

ESSENTIAL FUNCTIONS

• Lead the administration of State of Michigan financial aid programs of $8 million in financial aid awards annually to nearly 5,000 students. • Ensure that GRCC's policies and processes comply with State of Michigan regulations. Be a liaison between GRCC and the State of Michigan, including with the Treasury and Labor and Economic Opportunity departments, as well as the Office of Sixty by 30. • Develop and administer state aid program training programs for GRCC Financial Aid staff, and other cross campus departments as needed, to ensure accurate information is disseminated to students, staff, and business and community stakeholders. • Develop and ensure that GRCC has regular processes for all State of Michigan reporting requirements, including billing, payment rosters, eligibility checks, reporting adjustments, and other reporting processes. Ensure accuracy of data, prepare, and submit reports in compliance with state requirements. • Ensure that GRCC's data system is set up properly, proactively identify necessary modifications, and work in collaboration with departmental functional analysts, GRCC IT personnel, and consultants to facilitate the compliant administration of State aid programs. Stay abreast of emerging technical functionality and identify ways to continuously improve accuracy and efficiency related to aid delivery. • Advise and assist current and prospective students and their families by phone, in-person, and via email with all aspects of the financial aid application process. • Work in collaboration with the Executive Director of Financial Aid to complete and submit various State reports and Federal reports as needed, including the following: NAITW, Reconnect Wraparound grant report, reports to Mi-SSG, MPDI, and federal, state, and accrediting agency reporting requirements. • Develop and maintain information on GRCC's website regarding State aid programs. • Supervise the Special State Programs Coordinator position. • Analyze data and design various dashboards and reports for tracking student metrics related to state and federal aid program utilization, FAFSA completion,