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Assistant Director of Financial Systems

Posting Number: JR106118 Location: Colorado

Engineering a world of possibilities The Colorado School of Mines is a public R1 research university focused on applied science and engineering, producing the talent, knowledge and solutions to service industry and benefit society. Mines has a strong reputation and celebrates high rankings due to its STEM-focused education and research results.

The Office of Finance, Administration and Operations (FA&O) provides critical support to the mission and forward-thinking strategic initiatives while managing $325 million in operating activity, stewarding $1 billion in assets, and supporting 1400 faculty and staff. The Business Systems and Functional Support team is within FA&O and provides oversight and support for financial and administration systems for all of FA&O and campus. (Finance, Accounting, Budget, Payroll, Research and Human Resources). This position reports to the Director of Business Systems and Functional Support and manages a team of two Workday System Administrators direct reports. The Business Systems and Functional Support department reports to the Deputy Chief Financial Officer.

Mines utilizes two enterprise resources systems: Workday (finance and HR) and Banner (student). In addition, this BSFS provides support and administration for a contracting and research system, the budget planning model Adaptive, and several other ancillary systems. This position requires strategic and critical thinking in the development and implementation of these systems to ensure efficient, streamlined solutions while ensuring compliance with regulatory requirements and internal controls. They must provide effective communication formats of technical information for non-technical audiences. This is a professional position that requires exceptional analytical and communication skills. The Assistant Director of Financial Systems must be able to drive the university's strategic goals, advance systems performance and provide seamless compliance solutions. They must be able to affect change through a large complex organization and maintain high customer service levels while meeting project, academic and financial deadlines

The Associate Director of Financial Information Systems will participate and oversee both the strategic development and day-to-day work of Mines Financial Workday modules including Finance, Payroll, and Adaptive planning through system administration and minor reporting. This role will also support the Banner Student AR system, Contract Management system, and deposit system. The position requires an experienced finance professional who can understand complex business requirements and envision new and improved business processes and system solutions to streamline operations and create efficiency. The position will develop relationships and collaborate with stakeholders across all functional areas (e.g., Finance, HR, Payroll, Accounting, Budget, ITS, Operations, Research, etc.) to maintain and develop processes that will support best in class operations and excellent employee exp

This position may be hybrid in Colorado and requires an on-campus presence two days or more each week. This position also requires some work hours outside the normal workday to address potential system issues and lock-out periods. The Colorado School of Mines provides dedicated professional development and training. Onboarding for this position includes training on policies and procedures, and technical training opportunities for systems and technology required for this role.

Primary Responsibilities

Finance Systems Administration

Provide strategic leadership and oversight to technology solutions that drive efficiency and effectiveness for financial and administrative processes within Workday (Finance, Payroll and Adaptive Planning) and our Contract Management system.

Manage the system a ministration and administrative functions. Examples include but are not limited to Configure Workday to support stakeholder strategic initiatives. Assist stakeholders in making changes to Finance, Expense Management, Customer and Supplier Manager, Procurement, Banking, and the Foundational Data Module, Payroll, Adaptive planning and as a backup to our Contract Research Administration system. Ensure in-depth documentation for change management. Provide project management of strategic goals scheduling meetings, creating project plans a Facilitate weekly update meetings and manage backlog and ongoing requests. Ensure all systems have back up support and ensure continuity of service to campus stakeholders. Ensure Workday business processes are current and align with regulatory requirements which include delegated access to perform appropriate financial activities. Continuously increases knowledge in Finance technology by serving as an expert on functional capabilities, staying informed on product capabilities and trends, and interacting with the Workday and Banner communities. Provide backup and oversight to Period Close for Finance Monitor the day-to-day campus requests for Financial Systems requesting access to features in Workday. Manage the ticket queue and ensure resources are allocated to mitigate backlogs. Perform role and user security administration for finance access across campus, with heightened awareness of position management standards, and confidentiality. Provide support to all finance teams related to mass data changes, may include Grant loads, negotiated rate changes, University reorganizations, etc. Resolve escalated issues from operations that require coordination with other