Experience Inc. Jobs

QUALIFICATIONS:

• High School Diploma or equivalent
• Ability to pass a criminal background check
• Ability to relate to and work with ill, disabled, elderly, emotionally upset and, at times, hostile people within the facility
• Reliable with respect to confidentiality
• Proficiency with computers and software applications necessary to perform a job (ie: Microsoft Office including Excel, Word, etc.)
• Ability to effectively communicate, both orally and in writing, and excellent organizational and leadership skills
• Ability to be flexible with work schedule when needed and to work in a fast-paced environment with the ability to multi-task
• Ability to utilize analytical skills and the ability to work with all levels of employees
• Previous experience as a Data Entry Clerk and knowledge of medical terminology preferred
• Demonstrated current experience in scheduling/staffing in a long-term care facility preferred
• Basic Knowledge of HPPD and overtime management preferred

DUTIES INCLUDE:

• Answer telephone, refer calls and take messages
• Greet and direct visitors, welcome everyone to the facility
• Take and maintain minutes of meetings as designated by supervisor
• Complete incident log on a daily basis
• Maintain an up to date mailing list of responsible parties for all families of residents
• Facilitate purchase of stamps as requested by employees, visitors, etc.
• Re-order postage when needed
• Run errands (trips to laboratory, physician's offices, business office supplies, etc.) as necessary
• Ensure all outgoing mail is sent each day and incoming mail is directed to the appropriate department, resident or personnel
• Type letters, reports, documents, statements, purchase orders, invoices, minutes of meetings, agendas, etc.
• Provide customer service support to residents, family members, visitors and staff
• Prepare New Hire/Orientation packets, as well as Admission packets
• Report complaints and grievances to supervisor and assist in solving problems
• Reorder administrative supplies; document purchases made and ensure that expenses are limited to the budget allocated
• Assure work area is always clean; ensure office area is properly secured before leaving on breaks, end of work day, etc.
• Notify leadership appropriately regarding call ins and use discretionary and independent judgment to secure coverage and manage operational cost
• Maintain accurate attendance records and notify management of attendance-related concerns
• Accurately enter and maintain data relative to scheduling using company software programs and complete required training of programs
• Assist in ensuring HPPD, OT, etc. is aligned with budget and daily census with appropriate scheduling adjustments completed daily as needed
• Prepare and submit reports on staffing operations including miss punches, open positions, HPPD, overtime, agency, schedule variances (daily hour reconciliation)
• Evaluate reports and report trends to leadership team

Full-time position.

$21.00 per hour to start. Benefits include: 401(k), 401(k) matching, dental insurance, Employee Assistance Program, flexible spending account, health insurance, life insurance, paid time off and vision insurance.

To apply for this position, submit a COMPANY application to Job Service.

The required application is available in TRAY 16 at Glendive Job Service. An electronic copy of the application materials are available, to have them emailed to you please send a request to GlendiveJSC@mt.gov or call 406-377-3314 ext 0.