Experience Inc. Jobs

Description

Summary

The Administrative Coordinator supports the Clinical Psychology Program Director, faculty and personnel by delivering high quality administrative and office support which ensures a collegial, safe, organized and effective operations, enabling the program to achieve its objectives for all elements of the educational program.

The Administrative Coordinator reports to the Program Director and is responsible for providing support to the Clinical Psychology Program, which may include supporting the Clinical Psychology Clinic on an as needed basis. The incumbent in this role will provide professional administrative support including but not limited to generating correspondence and reports, organizing and maintaining files and records, assisting with and providing support for program events, scheduling appointments and other meetings, and coordinating room access and use.

Essential Duties and responsibilities

• Perform administrative support duties including typing, filing, organizing and maintaining files and records, answering telephone calls, scheduling appointments, directing visitors, and greeting students (prospective, current, and former).

• Organize and maintain Program data related to student processes and outcomes (including student assignments), student demographics, and core, adjunct, and associated faculty information.

• Collect and enter data related to American Psychological Association (APA) accreditation processes, including yearly Annual Report Online and C-26 Report.

• Organize quarterly block class schedules, compile syllabi, and coordinate adjunct faculty contracts.

• Complete Program expense reports and business forms, and order office supplies.

• Make travel arrangements, prepare itinerary, and complete expense reports for travel.

• Provide administrative support for and meet regularly with the Program Director and Associate Program Director.

• Update mail/phone directories.

• Serve as a point of contact for student requests, inquiries, and scheduling.

• Assist the Director of Clinical Training (DCT) with data and maintenance of field training agreements, records, and credentials.

• Complete other duties as assigned.

Supervisory Responsibilities

This position does not have any supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or GED required; Bachelor’s degree preferred. Must have a minimum of 5-7 years of administrative office administration experience. Proficiency in Microsoft Office is essential. The ideal candidate would be detail-oriented, possess excellent verbal and written communication skills, and demonstrate the ability to manage multiple priorities and deadlines. Prior experience in an administrative role in an academic environment is preferred.

Computer Skills

Computer proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and OneDrive.

Language Skills

Basic skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning Ability

Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Mathematical Ability

Basic skills: Ability to add, subtract, multiply, and divide all units of measure using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to interpret bar graphs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk and hear. The employee must frequently lift and /or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

Qualifications

Education

Required

• High School or better

Experience

Required

• Must have a minimum of 5-7 years of administrative office administration experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)