Job Information
Aflac Sr Procurement Specialist in Georgia
Sr Procurement Specialist
The Company: Aflac Columbus
The Location:
GA, US
The Division: U.S. Strategy
Job Id: 7290
Salary Range: $ 37,000 to $84,000
Job Posting End Date: January 30, 2025.
We’ve Got You Under Our Wing
We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.
Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.
Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.
Worker Designation – This role is hybrid. This means you will be expected to report to one of our Aflac offices located in Columbus, GA for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership.
What does it take to be successful at Aflac?
Acting with Integrity
Communicating Effectively
Pursuing Self-Development
Serving Customers
Supporting Change
Supporting Organizational Goals
Working with Diverse Populations
What does it take to be successful in this role?
Proficiency and experience using Microsoft Office business suite software
Proficiency using SQL TIME purchasing system and other department functional databases and software systems
Knowledge of the company’s organizational and functional structure, and purchasing invoicing procedures and processes
Basic understanding of Generally Accepted Accounting Principles (GAAP) terminology and concepts
Proficiency using basic office equipment, including, calculator, laser printer, fax, and copier.
Education & Experience Required
High School Diploma or Equivalent
Five years of related work experience
Experience in one of the following areas: purchasing, contract administration, procurement
Or an equivalent combination of education and experience
Education & Experience Preferred
Accredited Purchasing Practitioner (A.P.P) designation
Principal Duties & Responsibilities
Review and approve keyed procurement requisitions daily; ensure fully executed agreements are obtained with required documentation; logs procurement requisitions received for reporting on Contract SharePoint; assist and responds to Procurement Help Desk forms daily; process invoice on hold in SharePoint
Performs purchasing duties using an automated purchasing system to ensure that adequate supplies, equipment, and other materials are available to meet the operating needs of the company; ensures equipment leases or purchase agreements are maintained and updated prior to contract expiration and/or completes required action to close out/end expired or terminated contracts; acts as a point of contact between vendors, staff, and management; negotiates purchase agreements, communicates purchasing policies and procedures; reviews purchase requests and resolves discrepancies; answers questions; provides additional information or follow-up status with regard to vendor products and/or services; coordinates late deliveries, the return of damaged goods, product replacement, credits, or repair services
Ensures that monthly invoice payments are prepared and submitted accurately and in a timely manner to prevent past-due notices and late payment charges; reviews purchase requisitions for completeness, authorized signatures and purchasing dollar limits, and obtains further information and additional approvals as required; uses applicable databases to research vendor background and credit worthiness, and establish vendor profiles; reviews catalogs or obtains quotations from vendors to ensure the most favorable price consistent with quality, quantity, specification requirements, delivery terms, and reliability of source; researches new products and vendors, provides product data to originating department and assists or makes purchasing decisions
Reviews purchasing contracts to ensure that company policies and requirements are met, including vendor profile, marketing exceptions, and insurance requirements; coordinates with the vendor and/or the originating department to ensure that any modifications or changes requested by Legal are made; prepares or updates logs, spreadsheets, databases and reports, and maintains current and historical records of all purchasing transactions and related documentation, including purchase orders, invoices, pricing agreements, all related contracts, service and warranty agreements, etc.; responds to inquiries and provides information to assist with the reconciliation of budgets, vendor statements and past-due notices
Maintains an accurate inventory and location database for all leased copier and fax equipment in the company, schedules routine and as-needed service repair calls with vendors; monitors and logs service requests, equipment downtime time, and vendor response time to ensure that vendor and equipment service quality and dependability; prepares ad hoc reports as requested; works with management, department representatives and vendors to determine the most appropriate and cost effective method for equipment disposal
Performs other duties as required
Total Rewards
This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting. Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive.
pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $37,000 to $84,000.
In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock. On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.