Job Information
University of Florida Rsch Administration Manager in Gainesville, Florida
Rsch Administration Manager
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533104&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533104
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Health Care Administration/Support
Department: 29050100 - MD-MEDICINE-ADMINISTRATION
Classification Title:
Research Administration Manager
Job Description:
The Department of Medicine, Administration is seeking a full time motivated and skilled Research Administration Manager to oversee research award portfolios and support our team in securing major funding that drives our clinical and research missions. Key responsibilities for this role include supervising a large team of research administrators. managing ad hoc proposals, conducting post-award compliance activities, and acting as a Subject Matter Expert (SME) for major submissions such as federal program projects and cooperative agreements. This position is remote, but may require on-campus presence with a 24 hour notice.
Success in this role requires impeccable attention to detail, a strong understanding of UF's pre- and post-award administrative systems, and fluency in institutional, foundational, and federal grants management regulations. The ideal candidate will be highly organized, motivated, and capable of effectively working with diverse teams in a fast-paced, clinical research-focused environment.
Essential Functions;
Management and Supervision
As the Department manager for research administration you are responsible for supervising the team and ensuring compliance for both centralized and de-centralized research administration with regards to post-award management. This position serves as initial point of contact for questions from team, holding regularly scheduled meetings and shared training activities with Assistant Director of Research Administration. The incumbent also acts as liaison for the Department of Medicine faculty and program directors with VA Research Office, College of Medicine Office for Research Affairs, and Dean’s Personnel office, the Division of Sponsored Research, and granting agencies such as the NIH, American Heart Association, and American Lung Association.
Coordinate preparation of monthly PI reports, Departmental reports (balance, date, distribution and action plans). Review monthly for completion and ensures actions are appropriate and completed timely. Responsible for ensuring monthly fund reconciliation completed and that funds are used in the proper category. Manage budget transfers from a category to another when required. When funds are received and certain amounts are designated for individual personnel must coordinate personnel functions under terms of grant involved. This requires maintaining control so that the proper dollars are used. Complete annual department overhead audit report and review with supervisor and Assoc. Director of Finance. Assist with pre-award activities as needed based on volume of proposal activities in the department and serve as back-up for RAIII staff.
Works with Assistant Director of Research Administration to prepare the team for annual departmental budget. Responsible for reviewing and updating budget workbook tools used by team, ensuring the completeness of funding verification and following up with division administrators related to errors and unfunded research. Ensure team enters annual distributions in accordance with sources approved during budget. Assisting with post budget funding issues or errors.
Manage PI award transfers to/from UF. For transfers to UF will require working directly with PI and former institution to ensure award set-up and fund transfer in timely manner. For those PIs leaving UF, work with RA assigned to ensure all institution policies and departmental standards are followed.
Other duties as assigned.
Expected Salary:
$80,000 - $95,000 Annually
Minimum Requirements:
Bachelor’s degree and four years of experience in grant and contract administration; or an equivalent combination of education and experience.
Preferred Qualifications:
Three years of supervisory experience.
At least six years of pre and post award experience specific to NIH, DOD contracts and DOH.
Experience with award transfers between institutions.
Special Instructions to Applicants:
In order to be considered, you must upload your resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 10 Sep 2024 Eastern Daylight Time
Applications close: 18 Sep 2024 Eastern Daylight Time