Job Information
University of Florida Assistant Director, Event Operations in Gainesville, Florida
Assistant Director, Event Operations
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=533172&lJobSourceTypeID=796&sLanguage=en-us) Job no: 533172
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Executive/Director/Management, Recreation/Event Services
Department: 05310000 - RU-EVENT PRODUCTIONS
Classification Title:
AST DIR, Multipurpose Facility
Job Description:
Event Operations and Building Management
Provide strategic direction, oversight, and leadership for Event Productions and Building Management staff including full-time staff and student staff
Recruit, train, supervise, and evaluate both full-time staff and student employees responsible for event operations and building management across the Reitz Union
Manage the scheduling of personnel to ensure proper staffing and efficient operation of AV systems during events
Oversee all aspects of event operations, including the setup, execution, AV troubleshooting and breakdown of events in the Reitz Union's various indoor and outdoor spaces
Ensure compliance with university and Reitz Union policies, including adherence to ADA guidelines, security measures, and event-specific requirements
Conduct regular facility inspections and review of building reports, identify areas needing attention, and ensure corrective actions are promptly taken
Assist in the development, implementation, and enforcement of policies, procedures, and guidelines governing the use of the facility and its equipment
Collaborate closely with other Reitz Union and facility personnel to guarantee smooth event execution and maintain high customer service standards
Build and maintain partnerships with various university offices including but not limited to Student Life partners, Academic Technology, Information Technology, and Facilities Services
Support emergency action procedures, as needed
Inventory and Asset Management
Possess thorough knowledge of furnishings, equipment, and AV systems (sound, lighting, projection), ensuring proper maintenance, troubleshooting, and performing routine repairs as needed
Oversee procedures for outsourcing major repairs and manage relationships with vendors
Recommend, manage, and track service contracts with outside vendors, ensuring proper documentation for all work
Conduct research, develop specifications, and oversee the purchasing process for furnishings, equipment, and AV systems, ensuring adherence to quality standards during installation
Establish and maintain an inventory control system and up-to-date service records, including creating an equipment replacement plan
Ensure all systems are appropriately tested and that staff receives training on proper usage
Training and Development
Develop and maintain comprehensive training and operations manuals for personnel, building systems, furnishings, equipment, and AV systems
Plan and conduct training programs focused on building management, event operations, safety, equipment maintenance, and customer service
Budget Management and Monitoring
Develop, manage, and monitor budgets for event operations, including cost projections for staffing, equipment, and AV system needs
Oversee purchasing and ensure compliance with financial guidelines
Monitor budget performance and adjust as necessary
Special Projects and Reporting
- Develop reports, handle special projects, tasks, and other duties as assigned
Expected Salary:
$61,000 - $70,000/Annually
Minimum Requirements:
Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree in an appropriate area and four years of relevant experience.
Preferred Qualifications:
Experience in customer service, event support, hospitality, and team leadership
Knowledge of Audio-Visual equipment use
Experience with conference service operations, event management, or hospitality management
Involvement with leading student employees
Proficiency with computers and basic software applications
Supervisory skills
Communication skills
Interpersonal skills
Ability to pay attention to details to serve customer needs
Function effectively in collaborations and teams
Understand, interpret, and apply rules, regulations, policies, and procedures
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter, resume, and list of professional references.
Criminal background check is required.
Normal Work Schedule:
Normal work schedule shall be 8:00am – 5:00pm, Monday through Friday.
Flexibility to adjust schedule may be required (including occasional evenings and weekends) depending on the demands of position and/or department needs.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 17 Sep 2024 Eastern Daylight Time
Applications close: 07 Oct 2024 Eastern Daylight Time