Job Information
MACON COUNTY Administrative Support Assistant - Soil and Water - PART TIME in FRANKLIN, North Carolina
POSITION: Administrative Support Assistant I - Part Time DEPARTMENT: Soil and Water Grade: 22 Starting Salary: $15.5375 per hour Position: 494003 Posted: February 25, 2025 Closing: March 13, 2025
General Definition of Work Incumbent will serve as the Administrative Assistant and Clerk to the Board for the Macon Soil and Water Conservation District. This position is unique in that the office deals with County, State, Federal, and Private Grant funds. Incumbent will work with a board of Supervisors as well as County, State and Federal personnel.
Essential Functions and Responsibilities
- Maintain all records processed at the Macon County Soil and Water Office.
- Open and Close Office as required. Occasional after office hours are required.
- Provide support to District Director, Technician, District Conservationist and District Supervisor.
- Serve as receptionist for Soil and Water office by answering calls, directing calls to proper personnel and assisting walk in customers with information or directing them to correct personnel.
- Maintain an open, friendly, helpful office environment while performing high quality work.
- Computer skills and excellent communication skills. Integrity and confidentiality are necessary.
- Excellent follow through and attention to detail.
- Establish and maintain effective working relationships with staff, supervisors, public, and others.
o Specific software applications currently requiring proficiency include: Word, Excel, PowerPoint, Email, and Data Entry System.
o Work with various computer programs and software. Local, State, Federal
o Perform data entry within the programs required for Local, State and Federal Divisions.
o Maintain spreadsheets for reporting, tracking and other purposes as required.
o Create memos, letters and documents.
- Process forms (bids, applications, leave, travel, requisitions, etc.).
- Provide monthly reports to Local, State and Federal agencies as needed.
- Complete annual report (gather information, organize, type, print and publish)
- Maintain budget for Soil and Water utilizing Macon County software program.
- Purchase equipment and supplies for division through bid acquisition and adherence to the Macon County Contract guidelines.
- Maintain computer files/records and office files/records.
- Assist staff, public and others with records, paperwork, equipment and other projects as required.
- Work with the local school district(s) with educational materials (Create educational packets, visit classrooms, present poster/essay theme, speak at school assemblies and other educational areas as needed).
- Facilitate, maintain, and update monthly meetings (Agenda, notes, minutes, vouchers, etc.)
- Maintain inventory of office supplies.
- Availability to travel as needed and ability to attend Continuing Education classes.
- Equipment Operations: Computer systems, software, all office related equipment (copier, fax, telephone systems, calculator, etc.); and classroom audiovisual equipment.
- Perform other duties as assigned
Minimum Requirements
- Minimum of a high school diploma with related work experience.
- Experience in office support, office management preferred.
- Preferred Associate Degree of Applied Science in Administrative Office Technology or related field.
SPECIAL REQUIREMENTS
- Valid driver's license
HOW TO APPLY:
Applicants must register with NCWorks at
www.ncworks.gov
.
Please submit a PD-107 application, found online at
www.maconnc.org
Applications must include ALLvalid contact information.No applications are accepted at Macon County Human Resources
Completed Applications may be submitted toMacon County NCWorksCareer Center, 5 West Main Street, Franklin, NC 28734or e-mailed to:Maco