Experience Inc. Jobs

Description

Who We Are

Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.

Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 95+ year Shambaugh success story.

At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.

Job Summary

Shambaugh & Son, LP is looking for a Contracts Administrative Assistant in Indianapolis, IN. In this position you will be responsible for assisting with scanning, copying, mailing, and logging construction contracts.

Essential Duties and Responsibilities

Contract Management

• Maintain contracts mailbox: log contracts into Excel spreadsheet as received; ensure spreadsheet accuracy

• Regularly check DocuSign/AdobeSign platforms for newly issued, reissued and/or reassigned contracts

• Follow established naming conventions and file contracts in client network folders

• Regularly update contract log as contracts are processed

• Save fully executed contracts and distribute to appropriate internal clients

Research and Analysis

• Conduct initial research on incoming contracts, identifying past clients and flagging new client contracts on the contract log

• Locate applicable addendums or modifications in Client files and, if appliable, incorporate into the PDF contract using correct language and protocol

Contract Review

• Perform preliminary review of contracts to verify that all required exhibits are included and verify price and scope of the contract match with contract checklist

• Utilize Litera software to compare contract versions and identify any changes

• For paper copy contracts: prepare revisions, copy and scan as required

• For paper copy contracts: assist in creating transmittals and mailing out final copies to clients

Communication

• Prepare and draft professional emails related to contract management and client communication

Administrative Support

• Assist with filing, document preparation and other administrative tasks as needed

• Support the team with research as needed

Qualifications

• Must have superior reading comprehension

• Must be fluent with Microsoft Word, Adobe PDF, and Microsoft Excel

• Strong attention to detail and organizational skills

• Must have excellent verbal and written communication skills

• Satisfied working in a supportive role

• Ability to multitask and prioritize

• Always improving skills to become a stronger team member

• Prefer candidate with construction contract experience

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=%22Shambaugh+%26+Son%22&o=relevance&w=&wc=&we=&wpst=) Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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