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Posting Detail Information

Working TitleRecruitment & Enrollment Coordinator

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202402079AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$45,000-$50,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on12/30/2024

Description of Work Unit

The School of Music, Theatre, and Dance ( SMTD ) at Colorado State Universityempowers students to create, collaborate, innovate, and inspire. Through teaching, creative artistry, research, advocacy, and service,we elevate arts education. SMTD has 46 tenured and tenure-track faculty as well as 55 contract, continuing and adjunct faculty. There are currently over 550 students in SMTD , with 375 undergraduate and graduate students enrolled in residential and online music degree programs.

SMTD is housed in the University Center for the Arts, a nationally recognized state-of the art 350,000 square foot facility, that includes a 550-seat concert hall, a 275-seat organ and chamber music recital hall, a 320-seat thrust theatre, a 100-seat black box theatre, a 200-seat dance theatre, dedicated rehearsal, production and research spaces, along with classrooms, labs and practice rooms.

The College of Liberal Arts, within which the school is located, is the largest college in the University. It is a community of arts, humanities, and social science scholars who create and extend knowledge and artistry that develops reflective citizens and confident leaders. We value diversity and inclusion in the workplace, aspiring to a productive environment in which everyone feels valued, where their talents are fully utilized, and where all individuals can bring their full selves to the role. We promote the CSU Principles of Community – Inclusion, Integrity, Respect, Service, and Social Justice –https://inclusiveexcellence.colostate.edu/resources/principles-of-community/. We therefore encourage applications from all individuals who share these values, and we prioritize a fair and equitable search process that strengthens a diverse, creative, and effective community.

Colorado State University ( CSU ) is a land grant institution with a student enrollment of approximately 30,000 students in over 150 programs, and a faculty numbering 1,700. CSU is located in Fort Collins, Colorado, a beautiful city of approximately 175,000 located in the foothills of the Rocky Mountains, 65 miles north of Denver. MarketWatch has listed Fort Collins as the “No. 1 Best Place to Live in America in 2020,” and was also ranked No. 1 for the “2020 Top 100 Places to Live in America” by Livability.com. Additionally, Fort Collins is in America’s top ten for best performing city, safest for driving and cycling, best place to raise a family, and No. 1 in the country for reducing harmful emissions by using alternative fuels and transportation. CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine’s “America’s Best Employers by State!”

Colorado State University is an accredited institutional member of the National Association of Schools of Music.

Position Summary

The Recruitment & Enrollment Coordinator is involved in all aspects of the School of Music, Theatre, and Dance’s undergraduate recruitment and is instrumental in advancing the school’s strategic enrollment plan. The Recruitment & Enrollment Coordinator is a critical face of the School and the first point of contact for prospective undergraduates, graduates, transfer students and their families. Working in conjunction with the College of Liberal Arts Recruitment and Enrollment Coordinator, the SMTD Recruitment & Enrollment Coordinator advises individual SMTD programs on best recruitment and enrollment practices and provides guidance to departments to achieve enrollment goals established with the Director of Communications, the Director of SMTD , and the program heads of dance, music, and theatre. The position works with CSU’s Office of Admissions and the CSU Office of Financial Aid to align the School’s recruitment goals with that of the College of Liberal Arts and University. The Recruitment & Enrollment Coordinator hosts recruitment events, including SMTD and CLA -specific events that accompany Admissions visit day programming, and organizes participation from departments and programs. The Recruitment & Enrollment Coordinator works with prospective students and families to inform about SMTD academic programs, connect them to department faculty, and to elucidate the school search process. The Recruitment & Enrollment Coordinator gathers and maintains data and develops and manages information systems to track recruitment efforts. As part of the enrollment portion of the position, the Recruitment & Enrollment Coordinator works with departments heads, and the area Recruitment and Retention Committees to determine effective yield and melt strategies. The Recruitment & Enrollment Coordinator collaborates with the Directors of SMTD in the process of distributing scholarships. As part of CSU’s land-grant mission, the position works to recruit from underrepresented populations, including students of color, women, LGBTQ , and first-generation students. The position also works to increase the enrollment of high-achieving undergraduates.

Required Job Qualifications

• Bachelor’s degree

• Excellent communication skills demonstrated by cover letter and experience in public speaking.

• Ability to articulate, market, and advocate for the value of a performing arts degree (as demonstrated in the cover letter).

• Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.

Preferred Job Qualifications

• Bachelor’s degree or higher in student affairs, music, theatre, or dance, liberal arts, business, marketing, communications, or related area.

• Demonstrated experience with engaged recruitment, admissions, enrollment and/or advising activities for prospective students including undergrad, graduate, transfer, HS students, etc.

• Experience as a student performing artist OR work experience in a performing arts related field.

• Demonstrated commitment to working with first generation students, students with high financial need, BIPOC students, and other underrepresented populations.

• Spanish bilingual skills.

• Proficiency using technology, such as Excel and Access, student information systems, such as Banner and Slate, and audition applications, such as GetAcceptd that contributes to a data-driven recruiting environment. Experience collecting data and using it to inform decision making.

• Ability to show initiative and independence as well as ability to function well in an atmosphere that promotes teamwork, demonstrated by past work experience.

Diversity Statement

•Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryStrategic Recruitment Planning and Implementation

Duty/Responsibility

• Works with the director of the School of Music, Theatre, and Dance, SMTD division directors, and the director of communications, to establish the school’s annual strategic recruitment goals, including forecasts based on production/instrument/ensemble requirements and enrollment/retention fluctuations.

• Educate individual SMTD programs on best recruitment practices and provide guidance in achieving department-level recruitment goals.

• Work with the director of communications in SMTD to create, implement, and maintain School and division-specific messaging to prospective students and families.

• Collaborate with the SMTD communications team on recruitment materials, social media, and web content.

• Working closely with CSU Office of Admissions, align the School’s recruitment goals with that of the College of Liberal Arts and University and create a deeper understanding of SMTD’s programs across the University.

• Coordinate with CLA recruitment coordinator for SMTD’s involvement in CSU’s undergraduate recruiting events, including Office of Admissions-sponsored visit days and events.

• Plan School-specific programming for in-person and virtual visit days and other recruitment opportunities on and off campus.

• Plan, produce, and deliver presentations to prospective students and their families on-campus, regionally, and at designated national conferences.

• Working with the Access Center and the Office of Admissions, develop a plan to engage students from minoritized and underrepresented backgrounds.

• Develop and manage information systems to track recruitment efforts.

• Meet weekly with the director of communications and monthly with the CLA recruitment coordinator to review strategies, report on activities, and present analytics.

• Coordinate recruiting efforts with faculty members and foster effective lines of communication between CSU faculty and prospective students utilizing applicable technology and web-based portals.

• Provide guidance to and collaborate with program representatives on recruitment related initiatives in the school.

• Maintain knowledge of industry best practices through professional development.

Percentage Of Time40%

Job Duty CategoryProspective Student and Family Engagement

Duty/Responsibility

• Serve as the School’s first point of contact for all prospective undergraduate students and families and contribute to decisions about how best to promote the School to students.

• Provide excellent and timely customer service to prospective students and their families including coordination of individualized visits that may include college and department tours, one-on-one meetings with faculty, and classroom visits.

• Be available to answer queries from students and families via telephone, email, and text during the workday and often during evenings and weekends.

• Maintain a thorough knowledge of the major requirements and courses offered for all programs within the school; ability to communicate facts without conjecture.

• Communicate the value of a performing arts education to a variety of constituents (e.g. students and their families, faculty, professional staff, and other stakeholders).

• Plan, schedule, and host Audition/Scholarship/Visit Days for SMTD . Audition Days take place on Saturdays and availability to work flexible hours is essential. Manage a complicated schedule of in-person and online auditions, with attention to area schedules, and venue availability. Coordinate all aspects of the event. Work with SMTD communications team, CLA recruitment coordinator, and Office of Admissions on the creation and distribution of promotional materials. Following audition and visit days, communicate with prospective students regarding their acceptance status in a timely manner. Direct and coordinate continued communication throughout the spring and summer in order to decrease melt rates.

• Attend recruitment events aimed at strategic and selective audiences (e.g. Admissions events, including Choose CSU , Transfer Student Day, and Honors; and regional performing arts panels and fairs).

• Assist with student-oriented events including Orientation, Ram Welcome, Homecoming, and Commencement.

• This position may have the opportunity to attend select music, theatre, and dance conferences on a regional and national basis as part of a team of faculty and staff. Opportunities are weighed against availability and timing that considers the overall workload and schedule of the School.

• Promote a positive image of the School by exhibiting a high level of professionalism, energy, and a friendly demeanor while meeting with prospective students/families.

• Interact with the College of Liberal Arts student ambassadors, in coordination with the CLA Recruitment & Enrollment Coordinator. Coordinate SMTD students to assist with division visit days. Develop and train SMTD students to assist with drop-in tours.

Percentage Of Time40%

Job Duty CategoryData and Reports

Duty/Responsibility

• Demonstrate awareness of national trends in student identification and tracking related to performing arts student recruiting, including use of analytics, use of websites, use of marketing collateral, and the use of social media platforms.

• Provide an annual recruitment and enrollment report to the SMTD Director and the Recruitment & Retention Committee(s), including a list of undergraduate and graduate students, recruitment/enrollment trends, and targeted areas for continued growth.

• Create and maintain a list of prospective students from local, regional, national, and international high schools and universities utilizing applicable technology and web-based portals (e.g., Slate, GetAcceptd, Slide-Room, Excel, etc.)

• Maintain records over multiple years (made available to faculty), which tracks progress and long-term data trends.

• Provide enrollment data for accreditation annual reports for NASM , NASD , and NAST (Higher Education Arts Data Services).

Percentage Of Time10%

Job Duty CategoryScholarship Coordination

Duty/Responsibility

Coordinate with the College of Liberal Arts Development office, the SMTD Director, the Office of Admissions, and the Office of Financial Aid to gather private and institutional scholarship award amounts. Process award letters to new and continuing students. Submit private scholarship spreadsheet to the College of Liberal Arts Development office for processing. Enter institutional scholarships into the Financial Aid award system. Track awards quarterly with Financial Aid to ensure scholarships are accepted and paid.

Percentage Of Time10%

Application Details

Special Instructions to Applicants

Qualified applicants are asked to submit the following:

Cover letterwhich addresses their ability to articulate, market, and advocate for the value of a performing arts degree; how their education and professional experiences align with the required and preferred qualifications of the position; and which demonstrates their writing ability.

Resumewhich details experience with recruitment and enrollment.

Names and contact information for three(3) ProfessionalReferences

*At the semi-finalist round, applicants will be asked to submit a portfolio showcasing professional work in recruiting and enrollment, including messaging to prospects, recruiting strategies that align with the admissions enrollment funnel, and enrollment tracking processes.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver’s License, Travel, Special Requirements/Other - Ability to work a flexible schedule, including evenings and weekends, as needed. Use of own vehicle.

Search ContactNicole.Darling@colostate.edu or Gretchin.Wheeler@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Will you have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date?

• yes

• no

• • Are you able to speak in English and Spanish?

• Yes

• No

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents